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Successful Reentry Through Employment-Transcript

March 18, 2016 by

DC Public Safety Television

See the main site at  http://media.csosa.gov.

See the television show at http://media.csosa.gov/podcast/video/2016/03/successful-reentry-through-employment/

Hi and welcome to D.C. Public Safety. I’m your host, Nancy Ware. Today’s show focuses on successful reentry through employment. Criminologists recognize that employment is crucial to successful reentry.

CSOSA understands that we have to do everything in our power to prompt employers to hire those we supervise. If you have questions or suggestions about CSOSA as a source for hiring, please call 202-220-5721 to talk to our employment specialists. We will post this number throughout the program.

To discuss this important issue, joining us today is the director of the D.C. Department of Employment Services, Deborah Carroll.

Director Carroll, welcome to Public Safety.

Thank you for having me.

First, I want to talk a little bit about your vision for the Department of Employment Services and the implications it has for those that we supervise, folks who are coming back from prison or who are under community supervision.

So my vision actually is to really build a system. Right now, the programs within the District of Columbia work within our silos and we do that fairly well, but in order for us to really an effective work force system we have to work closer together. That means reducing some of the duplication that happens across some of the agencies, making certain that businesses are aware of the services and the talent that we have in the District and communicating that better to the public. Then third, of course, making sure that folks have access to our services and systems. So what the means for CSOSA and the clients that you serve as well other returning citizens in the District is that being more accessible is going to be key to any success and ensuring that we have quality programs and services that can serve that.

One of the programs that we really found to be extremely helpful for our folks under supervision is Project Empowerment, but I know you have several other programs that you’re about to put in place that you’d like to share with our audience. I’d certainly like to hear more about them and the implications for the opportunities for those that we serve.

I’ll start with Project Empowerment. Project Empowerment is a program that’s been in place since 2002. The District has served more than 10,000 returning citizens and other hard-to-hire residents in the District. Typically these are individuals that have historically cycled on and off jobs and had difficulty retaining their jobs or because of their characteristics have had difficulty accessing employment.

What’s really important about this program is there’s a three week intensive that happens prior to putting anyone on a worksite. That three week intensive really focuses in on what those barriers are to the person being successful in employment. It helps them to deal with workplace related stress and how to handle that better. It focuses in on career pathways and understanding what their career goals are and really helps them to establish a roadmap to success.

It’s then followed by up to six months of work-related subsidized employment. We have a number of businesses that support returning citizens and others in the workplace. During that time period, that resident has an opportunity to demonstrate their skills while earning a wage at the same time.

What we have found historically is that programs like subsidized employment or programs that provide some kind of stipend tend to have better results in terms of longevity and completion rates in the program. I think what’s really critically important is that for residents that have trouble retaining jobs having a period of steady work experience that they can put on their resume is critically important and at the same time learning a skill in the work place.

So we’ve taken the successes of Project Empowerment and then tried to replicate certain other programs maybe from other populations or maybe even the same population but different variations of the same theme. My history is, of course, working with families and in analyzing the successes and the challenges around individuals that have children in particular is the problem with having steady work histories. When a business is trying to make a decision about a candidate, if they see someone with sporadic employment then a person that has good employment, obviously they’re going to pick the person that has a steady employment.

So during the time that I was working in that space, we really realized that  work experience is really critical. Also earning and learning at the same time is also critical because we found through our data analysis that residents sometimes will stop a program, whether it be educational program or other type of training program, because they need to support their families or they need to support their household.

We don’t want residents to have to be put in a decision of making a choice between getting their GED or a credential that can propel them to the middle class to having to find employment. So Project Empowerment and programs like that are the direction that we’re heading in.

One of the new programs that we’re working on is the Career Connections program. That program, in particular, is critically important because it’s part of our Safer Stronger D.C. initiative with the mayor. We’re doing that in particular. We’re targeting justice-involved youth aged 20 to 24 and specifically in the priority police service areas in the District. That’s going to be our priority group that we’re going to be focused on.

Through this investment, about $4.5 million was invested by the city, we are going to be working very closely with CSOSA as well as other organizations that serve justice-involved youth to really both identify youth and provide them with a suite of professional development services including programs similar to what Project Empowerment offers along with a period of work experience. Within that program, we will be providing incentives for those residents to also pursue their education. So we’re combining, again, some of the good things we know coming out of the Project Empowerment program and then marrying it up with a younger population that oftentimes needs education to help support them through their career path.

That population is, as you know, one of the areas that we really want to focus much more attention on in the District of Columbia because we have a number of programs. Some are youth employment, but they really need steady income so I think that those are real innovations that will help our city substantially, in particularly with this population.

I’m really excited about it because there are also other initiatives that we’re going to fold in to both Project Empowerment and the Career Connections program. That’s, of course, the Tech-Hire Initiative.

The Tech-Hire Initiative is an initiative through partnership, again, with CSOSA and other organizations we’ll be working with youth and teaching them the skills that will help them to build a pathway in the IT industry. Many youth now are very tech savvy. They oftentimes have cell phones. They use the internet. Those are skills that they already have. We want to be able to introduce the concepts of A+ certification and network administration along with maybe cyber security and ethical hacking. All of those programs have certifications where a person can complete them, demonstrate their work experience, and have the potential to earn a living wage and definitely move into a pathway of the middle class.

That’s great because I know that the whole field of IT and technology is an open field. If we can get some of our folks involved in that and learning at a young age and building on the skills that they already have and the knowledge that they already have, that would be substantial.

Yeah, I think that the work force development industry is changing. It’s changing in a good way, in the sense that it’s now understanding better what businesses need. It’s also projecting what we need for the future and of course, IT is one area that the United States as a whole needs better expertise in and there’s no reason why our friends coming out of CSOSA’s program or any of our other programs shouldn’t be a part of that.

The other thing is that people usually learn better when they’re doing. There’s been this myth, I think, that long-term unemployed residents don’t have the skills to be successful in the work place. I can tell you now just from my short experience with DOES and some of the youth that I’ve seen coming through the programs and the people that I’ve encountered that’s the furthest thing from the truth. It’s our job to make sure that we profile them to the public and to businesses in a way that shows that they can actually be successful and build better relationships with business and have different support mechanisms in place that allow for businesses to thrive while they’re working with residents and helping them to be successful in the work place.

Again, these earn-and-learn opportunities I think is one way to do that. The other is expanding our on the job training resources, being able to provide support to businesses that hire residents, making sure that they’re aware of the work opportunity tax credits and other incentive programs that the IRS have provided to businesses that hire the harder to employ citizens in this country.

Are you finding that a lot of the businesses are taking advantage of those incentives?

There is a growing interest, I think, in the subsidized employment space. Borrowing what we’ve learned from summer youth employment this year and the success we’ve had in getting residents that are in that 22 to 24 year old range placed in jobs. We’re finding really a growing interest in that. In particular because that’s an age group where you have a certain level of maturity that allows them to be open to learning. What we’re finding is that they’re not squandering those opportunities. They’re coming to work on time. They’re doing the things that are necessary for them to be successful in the work place.

I think it’s exciting that you’re dispelling some of those myths about our young people and their interest in employment and their willingness to do what they need to do to maintain those jobs. A lot of times they do need a lot of help and coaching and those kinds of things. Are there any plans within DOES in terms of working with young people to make sure that they stay in those jobs?

So we’re making sure that we provide the supportive services in the program. I think what’s going to be unique about Career Connections and what we’re also changing in our Project Empowerment program is that follow-up after they’ve been employed. Our goal is to have them retain those jobs at least for a year because if they do that then typically they’re on their way to being able to really be successful in that job. So we’ve heard definitely from businesses that sometimes those first few months are the most difficult.

Then also looking at any gaps that are available in the system that we can add support. A good example is transportation. There are some areas of the city where transportation is more difficult depending on where you have to go to go to work or what time you have to be at work. A good example is construction and they start at five in the morning. If you have children, there’s no child care available or not as many child care slots available in places that open at five a.m. so what do you do in order to make sure that your children are taken care of. That’s just one example.

Those are important aspects of maintaining a job. Certainly our partnership with the Department of Employment Services offers another resource through CSOSA to support some of the work that you’re doing. We’re very excited to have you here in the city. Are there any other initiatives for older individuals in the District that you want to discuss?

One area that we are focusing on is looking at ways that we can expand the subsidized employment to older residents and really building the similar model that we have in both the Project Empowerment program as well as the youth program for our seniors and those 35 and up range. Those are things that we’re looking to leverage right now.

We have the LEAP Academy which again is focused on younger people but in our work that we see in the District we have a lot of talented residents that want to either get back into the work force or are looking to increase their employment. They may be underemployed. So we’re really being mindful of that as one of our areas of focus.

The other is our professionals that are looking for employment and having a different suite of services available for them. Most times they don’t stay unemployed for very long. We do have some though that have been maybe caring for family members that have been sick and have been out of the work force for a while and need to get back into the work force. Others that are looking for different career paths as they transition out of unemployment. We’re trying to develop a whole suite of services connected to them.

We’re excited about all of those opportunities. Surprisingly, we have every single one of those types of individuals so we’ll be taking advantage of everything that you have to offer. We look forward to working with you and letting us know how we can support the work that you’re doing here in the District of Columbia.

On that note, I’m going to wrap up our first segment. Ladies and gentlemen, it’s been my pleasure to talk to Deborah Carroll, the director of the D.C. Department of Employment Services. Stay with us for the next segment as we continue our discussion on employment and successful reentry with two new guests.

Thank you so much Director.

Hi and welcome back to D.C. Public Safety. I’m your host Nancy Ware. We’re continuing our conversation on successful reentry through employment in the second segment with two employers who have hired people under the supervision the Court Services and Offenders Supervision Agency.

My guests for this segment are Marianne Ali, director of training D.C. Central Kitchen, and Omar McIntosh, CEO of Perennial Construction.

Marianne and Omar, welcome to D.C. Public Safety.

Thank you.

Thank you.

I’d like to start this segment off just asking you to tell us a little bit about what you do and then we’ll talk a little bit about the work that you do with our clients. So why don’t I start off with you Marianne?

Sure, Nancy. Thank you. My name’s Marianne Ali, and I’m the Director of Culinary Job Training for D.C. Central Kitchen. We run four culinary job training programs at the Kitchen, three at another location working with a local partner. We work with a lot of returning citizens, and we have a longstanding relationship with CSOSA that I’m really excited to talk about.

I can’t wait because you all have done an outstanding job in working with some of our clients.

Mr. McIntosh?

Thank you. Perennial Construction is a Washington D.C.-based commercial general contractor. We also have self-performed capabilities in structure repair and restoration and commercial demolition. We have had a great relationship with CSOSA and hired up to about 50 individuals over the last year and a half in our self-performed crews.

Excellent. I think it’s really important to talk a little bit about how long you’ve been hiring men and women under supervision and what your experiences have been. I’d like to hear a little bit about some of the challenges that you’ve faced and some of the success stories. I’ll start of this time with you Leo.

Certainly. I think that we started in early ’14, we had a labor need on a project. I went to my community resources and I met Mr. Tony Lewis with Project Empowerment. Through Tony we had a table of about 12 eager individuals, and I think that we hired every one of them for a specific project. Of that crew, I think four are still with us to this day. One has risen to the ranks for foreman. He’s a crew leader right now on a project in Washington D.C. So we’ve had great success. Our crew is led by three individuals who we all found through CSOSA and Project Empowerment. We also have a great network now to go back to CSOSA and vet and train new employees.

Excellent. And Marianne?

D.C. Central Kitchens has been in existence for 25 years. Since its inception, we have always worked with returning citizens. I think that our relationship with CSOSA has been at least 15 years of my tenure that we’ve worked closely with you all.

The organization itself has about 140 employees and 42% of those employees are graduates of our culinary job training program. About 50% of those folks are directly from CSOSA so we are excited about that.

Great. We are excited too obviously.

Some of the challenges that you’ve faced, if any, that you can share with our audience?

You know Nancy, when you think about culinary job training or culinary you think about food but our approach is we can teach folks how to cook but we really understand the challenges that our folks come in to us with. So we address each and every, well the majority of those challenges. We start off every morning with a self-empowerment group that has absolutely nothing to do with cooking at all but everything to do with changing your thinking and your behavior. That group is really, really helpful. At our graduations, folks are always talking about cooking was fine but this is what really helped me.

We also offer a transition group that’s specifically for folks that have just come home in the last year and a half and have those challenges, having to balance their time, reunifying with their family, child support, to really sort of help them navigate through those challenges successfully. Because those are the kind of things that people get tripped up on and we want to make sure that we help them manage that in a way that they don’t go back, that they don’t recidivate.

We also have a women’s group, gender specific that talks about challenges with being under supervision, sometimes it’s getting your children back and those kind of things. So we look for every area that there may be a need for that support and we just infuse it into what we do on a normal everyday.

That’s so important too because you know how hard it is a lot of times for the folks that come under supervision, particularly if they’ve been incarcerated for a period of time, to reintegrate successfully and to navigate, quite frankly, the community again.

Leo, can you talk a little bit about challenges that you might have seen? The folks that you’ve worked with?

Sure. I think in construction a lot of our success is based on our ability to react. When a client calls or has a need, we have to respond in a timely manner, we have to perform in a timely manner. So when it comes to our CSOSA hires it’s been about getting to work. That’s the first challenge. So employees who haven’t been working gainfully for years or weeks at a time, the cost. There’s a Metro card that has to be purchased and it has to take about two weeks before they get their first paycheck.

We have gone above and beyond our requirements by providing Metro cards. I keep smartcards. I keep them reloaded at all times in my office. We hand them out to new employees and they give them back to me on their first payday. I shake their hand and we exchange the paycheck for the card. It sounds simple but it’s necessary. We’ve had instances where individuals couldn’t get to work and you can imagine if you’ve been away from society for ten years, the concept of the metro, the taxi cab, or the bus is a little far out of reach. We’ve stepped in where there weren’t answers to provide those solutions. Yes it causes us to have a little higher margin on our work but hopefully our clients respect our work and will pay for those services.

Absolutely. I think it’s incredible that both of you all have taken the time to consider those issues and to try to address them like you have. Are there any incentives to hiring men and women who’ve been under supervision or who are coming back to society from incarceration?

Absolutely. We’re aware of many federal and local programs, even the tax abatement programs are available to us, but more importantly there’s a labor need in the city. There’s lots and lots of work in construction, infrastructure, industrial side, and we’re focusing very sharply on those areas. Where there’s a need, we’re trying to fill it. We’re trying to get our folks to work as soon as possible. There are programs. There are benefits. But more importantly there’s a need and a need to develop these individuals, all individuals with a positive attitude that want to work hard.

Excellent. Marianne?

Sure. Our approach is to work with our employers on the tax incentives. We have a huge employer base that we try to get involved into working with our students, our graduates.

One of the things that really is a consideration I suppose when you’re working with folks under our supervision are their criminal history and how difficult it is for them actually to get opportunities. What advice could you give to someone who’s reentering Washington D.C. or who is under supervision but has a criminal history in terms of seeking employment?

We advise our graduates to be honest but we also advise them to talk about what they are doing now, what they have done since they’ve come home, that they’re honest, that they’re eager to work, they have a great attitude. Nancy, we’ve had chefs come into the kitchen on a regular basis and the number one question and answer that we ask those chefs, “What do you look for?” And they’re looking for somebody, they’re not looking for somebody with a bunch of skills, they’re looking for somebody who is eager and has a great attitude.

That’s the critical piece right there.

I can’t emphasize this enough. I’ve hired pretty much every individual on our crew directly. I’ve spoken to them at length about what our expectations are, expectations of our clients, and expectations of their peers. I’ll tell you that we’ve had tremendous success because they respect their peers and they work together. Now that we’ve had two years working together as a field performance crew, there is a natural pecking order, and it’s seeming to work out for us at this point. So the attitude is a tremendous part of the hiring requirement. Not so much in your past but where you’re headed and how hard you’re willing to work getting there.

So critical. One of the things that we’d like to encourage more employers to do is consider this population. As an employer looking for someone, how would you encourage other employers like yourselves to consider this population? What kinds of things would you ask them to make consideration of for this hiring process as an employer?

I would say expectations need to change. I say that because a lot of employers expect you to walk in learning how to use the full suite of Microsoft tools and you’ve got a cell phone and you’ve got money in the pocket to get to work and get home. Those are not real expectations. I think that there’s a very, very large capable workforce that is serving time or under supervision right now. I would tell you that if your expectation is you’re going to help people be gainfully employed, build careers not just jobs, and have a long term sustainable career whether it’s with me or someone else that is what the expectation needs to be. From there, the rest is pretty easy.

That’s fabulous.

The way we do it at the Kitchen, Nancy, it’s a 14-week program. Our students are with for seven weeks and then they go on four weeks into an internship, then they come back to us for the last three weeks. We engage our potential employers to come to the Kitchen and be a part of the actual process, the training process. We hand pick our internship sites. We want to know that those chefs have been to the Kitchen, who understand our population, who want to give back, and want to work to help develop our students into great employees.

Both of you are extremely successful. I’ve been to your graduation Marianne and it’s so exciting to see the chefs come in, all the people that support the D.C. Central Kitchen. To just expose our folks who are under supervision to that is just incredible for their self esteem.

For you Leo, you’ve just got a number of projects in this city that you’re already involved in that you can tell our audience a little bit about if you’d like.

Out of respect for my clients, we don’t disclose most of our project sites but we do have several commercial sites under demolition and construction. Some in the Dupont Circle area and the downtown central business district as well. Our crews have traveled as far as Rock Hills, South Carolina working for public utility clients and as far north as Baltimore, Maryland on infrastructure projects. So we are very busy. We look to stay very busy and hopefully look to find a home for people in the communities we work in.

Excellent. Marianne, for you you’re working with many of the chefs, very important chefs, all around the city and the country quite frankly. You want to talk a little bit about some of those networks?

Of course there’s Jose Andres who’s a very good friend of the Kitchen, who also supports us on multiple levels. The students are exposed, for example, we just had our annual fundraiser and there were chefs there who are battling chefs competing and the students get to meet those chefs and work with, for example, Tyson’s came in. They came down to the kitchen, and the chef worked with the students. So they’re exposed on a regular basis. It’s really to get them comfortable in talking and understanding that those folks give their time because they want for you to end up working alongside them.

It has to be very encouraging and really an opportunity for you to feel that you’re giving back to the city when you’re hiring these men and women and also to watch their self esteem grow. Do you want to comment a little bit on some of the things that you’ve seen with the folks that you’ve worked with?

At the end of the program, we have a brunch that graduation morning. It’s a more intimate setting with the graduates and the staff. I’ve heard some incredible things. I’ve heard people say that they never have finished anything but a prison and now, “I’m graduating and I have a job. I’ll be able to give back to my community and come back to D.C. Central Kitchen and give back to D.C. Central Kitchen.” Women who have been able to get their children back doing the training program. It’s just incredible stories when you see folks the first day that come in and they’re sort of slouched over like this, and at the end of the program, their head is high, their eyes are open, and their shoulders are back. I can’t tell you the feeling that we get.

I’ve watched them. Omar, you’re going to end us.

I’ll tell you these stories are a labor of love but watching the progress and the levels of progress from earning your first paycheck to training a work crew to learning how to use tools and skills has been excellent.

I appreciate both of you joining us and sharing your experience and most importantly, being willing to open your heart and your businesses to this population who are very much in need of it.

Ladies and gentlemen, it’s been my pleasure to talk to Marianne Ali and Omar McIntosh. Again, if you have questions or suggestions about using CSOSA as a source for hiring please call 202-220-5721 to talk to our employment specialists. Thank you for watching today’s show. Please watch us next time. We explore another important topic in today’s criminal justice system. Have a great day.

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Filed Under: Employment, Interviews with Policy Makers, Parole and Probation, Reentry, Video Podcast, What Works Tagged With: ,

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Synthetic Drug Testing in Washington, D.C.

March 11, 2016 by

Synthetic Drug Testing in Washington, D.C.-Transcript

DC Public Safety Radio

See http://media.csosa.gov

See radio show at http://media.csosa.gov/podcast/audio/2015/10/synthetic-drug-testing-in-washington-d-c/

Leonard: From the nations capital this is DC public safety, I’m your host Leonard Sipes. Ladies and gentlemen, the topic for today is synthetic drug testing. This is a topic of great importance throughout the United States and we have a new capacity here in the nation’s capital as of October 1. To do synthetic drug testing, to discuss this new capacity we have two guests, Leslie Cooper, deputy director of pretrial services agency for the District of Columbia, www.psa.gov. Gerome Robinson, he is the director of forensics research again for pretrial services agency for the District of Columbia. To Leslie and Gerome, welcome to DC Public Safety.

Leslie: Good afternoon thank you.

Leonard: All right, you know this is a really interesting topic because this is an issue that is, that parole probation agencies, pretrial agencies, criminal justice agencies, throughout the United States are facing right now. We have this new capacity and new equipment, new protocol to test the different people we have under supervision for synthetic drugs. Now, the amazing thing about this is that that’s like twenty-five thousand samples a month, all the samples that we take ordinarily we are to start testing for synthetic drugs. So before getting into synthetic drugs, Leslie, tell me a little bit about the pretrial services agency for the District of Columbia.

Leslie: The pretrial services for the District of Columbia is a small federal entity, we’re actually housed under the umbrella of the court services and offenders supervision agency. We have a fairly simple and straightforward mission which is to promote pretrial justice in enhanced community safety.

Leonard: Is this considered one of the best pretrial organizations in the United States? You have higher rates of compliance, I’ve taken a look at the national averages for pretrial, and the national averages throughout the United States, you have more people returning to trial than just about anybody else.

Leslie: It’s true. I think that we benefit here in DC. We have a very strong statutory structure which allows us to operate from a system that presumes that the best path  is for someone who is awaiting trial is release to the community. Our responsibility in that regard is to conduct risk assessments for individuals who are arrested, and then make recommendations to judges prior to their appearance, and then for those persons who are actually released while [inaudible 00:02:58] we provide the supervision through their appearance.

Leonard: And drug testing. Okay, the presumption in the District of Columbia is release unless there is a public safety reason to hold that person, correct?

Leslie: That it correct.

Leonard: All right so that makes us unique. So it’s not a money bail, in the District of Columbia.

Leslie: That’s correct.

Leonard: Now pretrial does the testing for our agency court services and offenders supervision agency as well as pretrial services, correct?

Leslie: That’s correct, so in addition to our supervision and release detention recommendations function, we serve the primary purpose of providing drug testing for individuals in the adult criminal justice system in the District of Columbia, which includes probation, parole, pretrial, supervised release. We also do some testing for respondents with matters in the DC family court.

Leonard: Okay, but we also do lockup, and this question goes over to Gerome Robinson, director of forensic research for pretrial. Gerome, we have it a bit complicated. We test at lockup, where people who are arrested in the District of Columbia. It is essentially voluntary and, let’s just say 60-80 percent of these individuals do provide samples unless a judge orders it. So, it’s voluntary unless a judge orders it, but the majority do provide samples, correct?

Gerome: That’s correct.

Leonard: Okay. Pretrial, which is the second part of this, is that those court-ordered by the judge, which are the vast majority of individuals under pretrial supervision, right?

Gerome: Yes.

Leonard: Okay. Parole and probation, which is us, court services and offenders supervision agency, like Leslie said, we are a federal agency with a local mission. We tested intake and we do a lot of testing, once or twice a week. It can be that high, you can gradually come off it if you test negative, if you test positive you go back to the original testing schedule, but tests are also based upon the risk level of the person under supervision, do I have that correct?

Gerome: That’s basically correct.

Leonard: All right, so it’s a tri-partied series of tests. I know, Leslie, you mentioned family court and instances, but basically speaking we test at lockup, we test for pretrial, and we test under parole and probation supervision. Those are the three, and twenty-five thousand samples a month.

Gerome: That’s correct.

Leonard: That’s amazing! Twenty-five thousand samples a month, we’re testing for from those three populations, correct?

Gerome: That’s correct.

Leonard: That’s amazing. That’s a lot of drug testing, and we ordinarily test for blood, cocaine, amphetamine, PCP, what else? Marijuana in some circumstances …

Gerome: Marijuana, methadone, opiates.

Leonard: Methadone, and opiates. Oh my Heavens, I forgot opiates. Considering that I’ve been around the criminal justice system for 45 years, how did I leave opiates out of that? We understand that, at all three levels, whether it be lockup, whether it be pretrial, whether it be under parole and probation supervision, some people that come into contact with us are going to use synthetic drugs to escape testing positive. Some sample is going to do that, correct?

Gerome: That’s, yes that’s correct.

Leonard: And there’s research out there that indicates that there are somewhat substantial numbers of people who tested negative but when we retested those urines, we come to find out that they tested positive for synthetic drugs.

Gerome: Yes.

Leonard: Okay, so synthetic drugs is a problem. It’s a problem in the District of Columbia, it’s a problem throughout the United States, and ladies and gentlemen in the show notes, we did a television show about a year and a half ago on synthetic drugs and I’ll be putting the link in the show notes to the television program that we did. So, we’re talking about overall between these three populations and twenty-five thousand samples a month, we’re talking about somewhere in the ball park between twenty-five and twenty-six percent testing positive within any sample.

Gerome: Yeah, overall population.

Leonard: Overall population.

Gerome: Right.

Leonard: Out of all these tests, do we have a sense yet as to who’s testing positive for synthetic drugs? So, we don’t know the number yet because we just started it October 1st.

Leslie: That’s correct, what we have been doing, and I’ll let Mr. Robinson talk a bit about the partnership that we have that started our synthetic testing program, but we started our testing program October 1st and we anticipate having data on the actual prevalence of synthetic use within this population over the next few months.

Leonard: Okay. That is gonna be, the results are going to be instructive as to how many are using synthetic drugs. Now, synthetics can change the ingredients, of what we call synthetic drugs, can change, correct?

Gerome: That’s correct.

Leonard: Gerome, you were talking about, before we hit the record button, as to how you work with the coroners office and the drug enforcement administration and other sources because we have the capacity to change what we’re testing for, correct?

Gerome: That’s correct, and it’s one of the things that has really made this work for us, and for the region, and for the district. It’s the collaoration between the different parties: the DEA, the office of the chief medical examiners, the toxicology unit, the different DC government agencies, social entities, and so on. We’ve all come together to talk about this and give the information and knowledge that we have in our special field. They pulled all that together, and we’re at a good place now in terms of staying close to the cutting edge of the drugs that are coming in, because of this collaboration. The DEA keeps us [inaudible 00:08:33] of what they’re picking up on the packets, and then once we hear that we say, “Well let’s go look and see if we can get a standard on this, or if we can find a metabolite that we can run.”

Leonard: Ah.

Gerome: So that’s what has happened, that’s the key, in my opinion, of why it’s worked so well for us.

Leonard: Okay.

Gerome: Then, of course, we have the support of the agency, the leadership and the agency, to get this done.

Leonard: Okay so everybody’s talking to each other to figure out what we’re going to be testing for, and what it means, so if new trends come up we can be right on top of it.

Gerome: That’s correct.

Leonard: We bought our own equipment to pull this off?

Gerome: Yes.

Leonard: That’s a heck of a commitment.

Gerome: Well, yes, it is, and the last piece of equipment we got was a LCMSMS, which is quite expensive, but necessary.

Leonard: Yeah, prior to that we had all of the instrumentation we needed. So, and I’ll explain maybe later on in the program how we went piecemeal in monitoring this stuff, one technique to another and then moving on to something else, and doing the partnerships and collaboration and all of this. So yeah, they provided the instrumentation that we had prior to getting the LCMSMS, and then they went and they got the LCMSMS, and I’ve been extremely excited and happy about that.

Leonard: Now, we have committed within our budget to test for every sample that comes in. Twenty-five thousand samples a month, we’re going to be testing all twenty-five thousand samples a month for synthetic drugs.

Gerome: Correct.

Leonard: That’s an amazing commitment.

Leslie: It is. We realize, though, the severity of the issue. We, as Mr. Robinson said, are very close partners with the Metropolitan Police Department, with the entire district government, up through Mayor Bowser’s office, with the United States attorney’s office, and everyone is talking about synthetics and with PSA being the agency that does the testing, we recognize that that placed a responsibility on us to actually go out and to procure the equipment that would allow us to provide this critical information to the community at large.

Leonard: Okay but my conversations with my peers throughout the country when we talk about synthetic drugs is that very few people out there are testing for synthetic drugs. We’re not just testing, we’re testing every single sample of every person at lockup, every person on pretrial that’s going through drug testing, every person who’s going through parole and probation supervision through court services and offenders supervision agency, that is a huge commitment.

Gerome: Yes it is.

Leslie: It’s absolutely a huge commitment, again, but out investment in the Washington DC community requires that. Everyone is interested in ensuring and maintaining public safety here in the district and we see it as an investment that’s well worth it. We’re trying to keep DC a safe place for people to live, work, and visit, and we see that as part [inaudible 00:11:35] of our responsibility in carrying out that mission.

Leonard: So the bottom line is, in terms of what it is we’re testing for, the various components of synthetic marijuana, or synthetic drugs, the vast majority, all of those components, we’re testing for and as they change, we’ll change as necessary for all twenty-five thousand samples a month. Again, to me, that’s a huge undertaking that’s not happening throughout the rest of the country. That’s just my information, I don’t know if that’s completely accurate, but that’s the sense that I’m getting from talking to my peers throughout the country. Synthetic drugs are obviously illegal, I mean I want to make that point clear just in case we have anybody caught up in the criminal justice system listening to this broadcast.

Gerome: They have to be scheduled. I mean you have to realize, I think you already know this, that there are hundreds, maybe thousands, of compounds that come under that terminology.

Leonard: Yes.

Gerome: Of course, the DEA doesn’t schedule every one of those, they schedule ones that they see as becoming a problem. If they hear of people getting sick or dying from some of these compounds, they’ll put it on their schedule. So, you know, we monitor the schedule that they create, and we base our components on that schedule. So right now, in the LCMS, we’re looking at thirty-one compounds.

Leonard: Okay.

Gerome: The screening looks at about, I think close to the same amount.

Leonard: Mm-hmm (affirmative)

Gerome: It depends of what they are.

Leonard: But we’ll change it as necessary, I mean, the coroners office says, “Hey, we’re discovering this new compound.” The DEA, “We’re discovering these new issues at the east coast.” So we can change, and reflect, and report that back to the courts, report it back to the parole commission.

Gerome: I mean, that’s what we’ve seen. When we first started, we saw JWH-018073 and then that dried up, and then we had to move to something else, then UR-144, and the XLR-11 came in. What has amazed me, though, is that’s been several years and UR-144 and XLR-11 are still showing up, and that’s what we mostly see. Recently, they’ve been AB, AB-FUBINACA, AB-PINACA, all these -aca names, have been added to the profile.

Leonard: So the bottom line is, if that person who is caught up in the criminal justice system is using synthetics to get around the drug testing requirements, that person is in for a big surprise, very shortly.

Leslie: That’s the message that we’d like to convey.

Leonard: That is the message, where if you were doing this to get, to fool us within the criminal justice system, that stops on October 1, 2015.

Leslie: Correct. We think that part of the reason why you may see certain spikes in use is for that very reason, that people believe that you can use these substances while under criminal justice supervision, and use them undetected. So we recognize that challenge, we are prepared to meet that challenge to the extent possible. To your earlier point we are constantly trying to keep on top of the changing compounds just to make sure that we are trying to keep pace as quickly as possible with what we see out in the samples.

Leonard: Synthetic drugs, synthetic marijuana, is often times being sold in storefronts throughout the District of Columbia. This is, I want to make this perfectly clear being we have a national audience, this is happening throughout the United States. This isn’t, it’s in Milwaukee, it’s in Los Angeles, it’s in San Diego, and I would daresay for twenty percent of our audience, that are international it’s in your city as well. It looks almost like a pack of hot rocks from years ago, from decades ago, I mean they’re very colorful packets, they look like something that you would buy for fifty cents, like candy almost. You get the impression when you buy synthetic marijuana, synthetic drugs, that this is something that has to be legal because gee, look at the packaging. I mean, heroine’s not packaged that way, cocaine’s not packaged that way, amphetamine’s aren’t packaged that way, this is packaged in such a way to convey to people that this must be a legal drug, because my goodness I’m buying it from the local grocery store, I’m buying it from the local gas station.

Gerome: Also, to attract the younger individuals in the community: teenagers, and so on. Although, a large portion of adult populations are using it too.

Leonard: Obviously, we deal with adults on supervision, we’re talking about, you know, [inaudible 00:16:36], it’s twelve thousand on any given day. The population for pretrial on any given day, Leslie, is about seven thousand?

Leslie: Just over four thousand.

Leonard: Four thousand, I’m sorry. So, right there you’re talking in the ball park of thirty thousand human … I’m sorry, twenty-thousand human beings on any given day. The people going through lockup, I mean that’s tens of thousands of people a year, I’m assuming.

Leslie: Mm-hmm (affirmative)

Leonard: I don’t know the number, off the top of my head, so this is an adult population taking this, but the really scary thing is these packages make it seem to kids that this is safe to take.

Leslie: Certainly, I mean the packages are labeled, “Not for human consumption,” however, we know that as they are presented they are fairly attractive and I think you are absolutely correct in that when you see something on a store shelf you make an assumption that it is safe for some type of human interaction.

Leonard: I would make that assumption.

Leslie: So, again, our hats are really off to this city for the efforts that it has undertaken to crack down on the sales of these particular substances. I think they’ve done a phenomenal job with both regulatory efforts and enforcement of those, to really try to get these products out of the stores, just because of the dangers that can be associated with their use.

Leonard: We’re more than halfway through the program, the topic today is synthetic drug testing, the fact that as of October 1 pretrial services agency, who does the testing at lockup, that does the testing for pretrial, and does the testing for court services and offenders supervision agency, those on parole and probation, as of October 1, all twenty-six thousand samples a month, twenty-five thousand samples a month, are going to be tested for synthetic drugs. At our microphones today, Leslie Cooper, deputy director pretrial services agency for the District of Columbia and Gerome Robinson, director for forensic research, again at pretrial services agency. Both of our agencies are federal agencies, www.psa.gov.

So, what do we see, what do you expect is going to happen come October 1? I would imagine word is getting out, little bit by little bit, to the population that we’re now testing for synthetic drugs. What will that mean?

Leslie: I think what will begin to happen is people will begin to recognize the use of synthetic drugs in a way we already recognize the more commonly known substances. So again, from a risk mitigation standpoint on both the pretrial and the [inaudible 00:19:10] side, what you’ll see is our continued existing response to abuse of any drug. What we do in those instances, when positive drug tests are received on and individual contributor, we coordinate with the releasing authority, alert them to their use, we may impose …

Leonard: Which means the courts, in your case, for pretrial.

Leslie: Correct. For us, it’s going to be the courts on the [inaudible 00:19:31], it will be the parole commission, or the court for someone who is on probation, and so we will notify that releasing authority, let them know what our efforts have been internally, to try to stop the abuse. Then, when we’re unable to stop the use on our end, after providing probably both sanctions and an opportunity for treatment, we then do refer back to either the court or the parole commission and ask them to take action.

Leonard: Okay so the bottom line is that this is a person that could be really facing jail time, prison time, if the person doesn’t comply with their standards of supervision, what is expected of them on the pretrial level, and on the parole and probation level.

Leslie: That’s correct. In violation of a drug test in condition by repeatedly testing positive could result in revocation of supervision, so yes, that’s correct.

Leonard: And we do know that those individuals, taking a look at your data Leslie, the individuals that don’t do well on pretrial supervision are the individuals who are caught up with heavy duty drug use.

Leslie: We do have information that shows that those people who are suffering from some form of addiction tend to do more poorly in terms of their outcomes. Again, our primary outcomes at pretrial are to ensure that they’re not re-arrested during the pendency of their case, and also to make sure that they show up for court each and every time, and we do find that there are variations in the outcomes for individuals who are using drugs actively during the period, yes.

Leonard: We find within court services and offenders supervision agency those folks who were in pretrial, I mean those folks who were on probation or coming out of prison, that it’s the heavy duty drug users who don’t do well, the people with mental health issues, drug issues, co-occurring disorders, so finding out who the synthetic drug users are, and intervening meaningfully in their lives, is part in partial to public safety.

Leslie: Absolutely, we consider substance abuse to be one of the primary domains that is necessary to be examined in order to put together a community supervision plan and that’s either at the pretrial or post-adjudication phase.

Leonard: Criminalogically speaking, that’s been the basis for drug testing for decades. I mean, the best practices as of decades ago, is to drug test, and research indicates that the more you test, the less they get involved in drug use and the less they get involved in criminal-based activities. So, drug testing has been in-partial, and we probably do more of it than just about any other criminal justice agency I’m aware of.

Leslie: I think one of the benefits is that we do have our in-house testing laboratory, so again, having the ability to test in-house and then have a quick turn around for result does help drug testing become a substantial part of the supervision planning process, yes.

Leonard: You know, Gerome, in a lot of agencies, they take their drug testing requirements and they farm them out, and they send them out, to an outside lab, and what we have done, as of, since the beginning of [00:22:49] pretrial …

Leslie: Actually, even prior to that.

Leonard: Really?

Leslie: Prior to that. Pretrial existed prior to that, and Mr. Robinson can probably speak because it’s near and dear to his heart that pretrial was one of the first agencies to actually have it. I think the first pretrial agency to have in-house testing, that dates back to 1984.

Leonard: Wow, and Gerome, have you been around that long?

Gerome: I got here in October 1989.

Leonard: Okay.

Gerome: So, they had a few years on me.

Leonard: So the whole idea is that bringing it in-house, having complete control over the process, is part in partial to public safety. When it’s not sent out, we control the whole thing [inaudible 00:23:31].

Gerome: Yeah, and you can adjust, to whatever is coming down the pike, like Franciscan synthetics, I mean, we’re able to adjust I think very well to testing for this.

Leonard: We control cost that way, correct? I mean, it’s a lot more expensive if you farm this stuff out.

Gerome: It can be, yes.

Leonard: So we control cost and we have the flexibility to move in any direction we want, and I think that’s part in-partial to the federal commitment to the public safety in the District of Columbia, the fact that we have brought it in-house, it’s always been in-house, it’s under out control, and we have the flexibility to move in any direction we want. We’re not dependent upon re-negotiating a contract with an outside vendor.

Gerome: Yes.

Leonard: Okay. So, what is the major misconception about synthetic drugs?

Gerome: First, is that they’re not dangerous, right. That, in the early stages, they may have been not as dangerous as they are now.

Leonard: But they have gotten increasingly more dangerous.

Gerome: Yes, the thing is, they change it so much, they tweak it so much, you don’t know what you’re getting, and so now, like I mentioned, some of those other compounds, they’re coming in. If you remember the problem we had this summer with the people in homeless shelters, overdosing and what not.

Leonard: Yes.

Gerome: I suspect that a lot of these new compounds were coming in and affecting populations.

Leonard: We really never have, it’s not like it’s and FDA approved drug, where they say, “Oh by the way we’ve changed the compounds,” when you ingest this stuff you don’t have a clue as to what you’re ingesting.

Gerome: You haven’t, that’s the big problem, you don’t know what, I mean the chemists don’t know how it affects people, they just change the drug and put it out. There’s no quality control in this business.

Leonard: So what worked in terms of testing last week may not necessarily work immediately because we would have to get the data from the DEA, get the data form the coroner’s office, get the data from other criminal justice agencies and change our formula in such a way to be sure that we’re testing for what’s on the street.

Gerome: Well we have to, of course like you said be aware of those compounds, and work with our partners and the industry to cover those drugs, so that’s a little much, a bit off a lee time, you have to work on that, but it’s doable.

Leonard: Okay, and Leslie, the bottom line in terms of all of this, in terms of the biggest message we want to get out about synthetic drugs, is he folks, we’re testing!

Leslie: The bottom line is do not roll the dice. It is not a safe bet to assume that if you are under criminal justice supervision in the District of Columbia, that you can us synthetic drugs and get away with it.

Leonard: And if you’re not currently under supervision of pretrial or probation or people coming out of the prison system, or just being locked up for it. If you’re locked up and it’s turned into a positive, then that’s something that can’t have an effect in terms of either your release or your future involvement in the criminal justice system. So the bottom line is beyond health reasons, because I’m not quite sure why anyone would ingest something they are completely unaware of what it could do, I mean, the chief of police here in the District of Columbia, Cathy Lanier has said that there are people out there who just pass out, who are committing bizarre behaviors and are being involved in criminal activity. I’m not quite sure that they set out that evening to be involved in bizarre or criminal behavior. I think that being under the influence of synthetic drugs has a way of creating, or contributing to violent behavior, correct?

Leslie: I think you make a very good point in that synthetics pose a tremendous challenge to both the public safety and the public health systems, I’m pleased to hear that within the District of Columbia we are partnering very effectively, I think across both sides of that, just to make sure that we’re covering that from every aspect. I do want to just underscore what you just said, which is that you don’t know what the outcome will be. You don’t know what it’ll be on your health, you don’t know what it’ll be with your status within the criminal justice system, and those to me are two very good cautionary reasons to why you should avoid using synthetics.

Leonard: The Metropolitan police department here in the District of Columbia, and law enforcement agencies throughout the United States are cracking down on the use of synthetic drugs, because, again, anything if you’ve ever seen the television show, and we’ll post the television show in the show notes, that we did about a year and a half ago, the packaging of this makes it so conducive to kids who end up taking this, and that could produce a psychotic episode. That could have an impact on a child for the rest of their life.

Gerome: Yes.

Leonard: So this is something that everybody needs to stay away from, and the criminal justice system is now testing it and recognizing it, it’s dangerous, and that’s the bottom line, correct?

Gerome: That’s correct.

Leonard: All right. Anything else that I left out, Leslie? Anything that you want to put it?

Leslie: Just to reinforce the fact that we are definitely committed to continuing to look into new and emerging drugs. My hat is absolutely off to Mr. Robinson and the entire team over in pretrials laboratory, that is actively working day in and day out to identify those new compounds and really help to keep us on the cutting edge so that we, again, can keep the city a safe place to be.

Leonard: Because the bottom line is that the components of drugs are always gonna change to some degree and we’ve got to stay on top of this, and so we are staying on top of it by having folks like long term veterans, Robinson, and bringing in that process in-house and having our own equipment and then committing the budget.

Leslie: Absolutely.

Leonard: To twenty-five thousand samples a month. I want to thank my guests today, Leslie Cooper, deputy director of pretrial services agency for the District of Columbia, and Gerome Robinson, the director of forensic research, www.psa.gov, www.psa.gov, ladies and gentlemen this is DC Pubic Safety. We appreciate you comments, we even appreciate your criticisms, and we want everybody to have themselves a very very pleasant day.

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Successful Parole and Probation Practices-DC Public Safety Television

February 25, 2016 by

Successful Parole and Probation Practices-Transcript

DC Public Safety Television

See the main page at http://media.csosa.gov

See the television show at http://media.csosa.gov/podcast/video/2016/02/successful-parol…bation-practices/ ‎

Nancy: Hi and welcome to DC Public Safety. I’m your host Nancy Ware. Today’s show focuses on successful supervision practices across the country. We have four directors of state parole and probation agencies attending a conference at The National Institute of Corrections in Washington, DC and they are here to discuss what works in parole and probation to prompt successful case completions and to protect public safety. My guests for the first half are, AnMarie Aylward, the Assistant Secretary for Community Corrections Division at the Washington State Department of Corrections.

She has several decades of experience in the criminal justice field in varying capacities and has expertise in the transition of offenders and the management of sex offenders. We also have Russell Marlan, the Deputy Director for Field Operations in the Michigan Department of Corrections. Deputy Director Marlan has over two decades experience in corrections including servicing as a former probation officer and working inside a correctional facility, where he served as a department’s public information officer. AnMarie and Russell, welcome to DC Public Safety.

AnMarie: Thank you Nancy.

Russ: Thank you Nancy.

Nancy: We want to start the show today, first of all talking a little bit about what is community corrections exactly and what is it that you two do? Then we go into some of the barriers, some of the successes that you’ve had. Can you tell us a little bit about what you see community corrections, how we should define it?

AnMarie: I can start by just talking that community supervision is a host of different activities whether someone is releasing from prison after a period of confinement, releasing from jail or releasing directly from the courts and in my experience in Washington State and talking to other states across the country, is that it’s a very complex system. When any of us and even today when we are talking about community supervision, we are really talking about very different pathways, very different practices from state to state and from jurisdiction to jurisdiction. It’s important that we articulate and be more specific about what we are talking about. In my case we are talking about the supervision of persons under our jurisdiction in the community across the State of Washington.

Nancy: Okay and in Michigan?

Russ: It’s pretty much the same in Michigan. We have people on parole after they leave prison transitioning back to their home communities, after they’ve served a prison sentence. We have probationers, people who are placed on probation supervision instead of prison or after a prison sentence. We have a variety of people we supervise in Michigan as well.

Nancy: In your capacity, how do you see the whole re-entry of initiatives you’ve put in place benefiting those folks who are under your supervision? We start off with you Russ.

Russ: Re-entry is something that’s key. When I started with the department, 23 years ago, we did not have a re-entry program. We had no re-entry services. The philosophy was, you’ve served your time in prison, you are out, do the right thing. Follow the rules, follow the conditions. I knew there were people that reported to me as a parole officer that I knew when they left my office they were going to do something that was not pro-social and I had no resources to address that. In the era that we are in now I think most states have prisoners re-entry programs, where we identify what the key barriers are for people who leave prison and are returning home.

We provide services to help them address those barriers. Some of those for us are housing, a safe stable home environment, transportation to get to job interviews and other scheduled treatment appointments, and to see your parole probation officer. Mentoring is something that is important, to have a mentor that helps them engage in some pro-social activities when they are not at work or doing other things. Substance abuse treatment and other kind of cognitive based programs are also very important.

Nancy: AnMarie?

AnMarie: I think Russ is absolutely right. Re-entry has been with us for a long time and there’s been a lot of fits and starts about what re-entry really is. I think in this period of time, we are really at that place where data is driving us and data is really leading us to make good decisions and good use of resources. I know Washington State is very concerned about our finite resources and how we can use them to the best effect as are other states in the country. We are at a point in time where data can really inform our practices and inform our decisions and that really translates to best use of referrals, best uses of resources that are available in the state which really improve re-entry services across the continuum.

Nancy: Given that, what are some of the barriers that you face every day in trying to work with that population?

AnMarie: The barriers are as many as there are opportunities. I think sometimes Nancy, the issue is that it’s hard and depending on what pathway the person on jurisdiction is from, it maybe fear. It maybe the fear of falling back. It maybe not really knowing what the right thing is to do and that gives community supervision officer, community corrections officer, the opportunity to really assist and to help someone be pro-social and make some good choices. In other cases you really need to be on accountability and surveillance. There is really multiple rules which make a pretty complex system a little bit more complicated, but I think at least I’m familiar with staff who really take that to a level of professionalism, are really proud of the work they do and the work hard they do every day.

Nancy: Yeah, I’ve heard great things. Russ?

Russ: Well, in Michigan, our mission statement for the Michigan Department of Corrections is to create a safer Michigan by holding the offenders accountable and promoting their success. I think for years we were very good at the holding offenders accountable part and something that has been kind of an evolving thing for us is the promoting their success part. We’ve learned, I think, from the days many years ago where it was let’s get tough on crime but that didn’t work so much and now you hear the smart on crime tag line. We also recognize the mental health issues, the substance abuse issues, the abuse that’s happened in the homes of these offenders that the encouraging their success and targeting the data and using that data to drive our decisions and programs to something that we are seeing equate to lower recidivism and safer communities.

Nancy: Well, you both mentioned data. I think I’d like to hear a little bit more about how you use research and data to guide some of the work you do both for those folks that are coming out of prison but also for folks who are just under supervision, in the community already.

AnMarie: It’s a great question and one of the basic ways to do it is just to be able to instill a level of data collection across the continuum so that you can take a pulse point. You can understand how is this practice or policy being implemented in different areas so that we can learn best practices from other areas. If someone is being successful, then what are they doing specifically and how can that be shared with other entities that are really struggling with whatever the policy or practice is. At some level just having data available to line level staff as well as policy makers making that decision is useful, so it’s all kind of outcome measures as well as those demographics on how often is an offender coming in? How often are they being tested? Are you meeting your context standards? Et cetera.

Nancy: You want to add anything to that Russ?

Russ: Well, I think that that’s what is exciting about this time in the criminal justice world is that data is something that comes very quickly, and I think the conference we were at today a lot of states get together and we talk about programs that we are doing. Practices that we are doing, supervision strategies that we are using that are working and that we’ve run the data on those and as I said it’s leading to lower recidivism, safer communities and so you can get data and feedback very quickly in this era and that’s very helpful in deciding where to invest your funding because we all have limited resources and we want to make sure we apply the resources to where it works most effectively.

AnMarie: I’m sorry but there is really is a double edged sword though because staff might be really attracted or happy about a program or referral opportunity that doesn’t show best practice, that isn’t effective. You need to extinguish that opportunity which ends up being difficult and so as often as it is to use data to really bring in new resources that will really work, sometimes it’s hard because you have to stop resources that will stop showing any improvement.

Nancy: Well, but I think that’s the most useful piece because I wanted to … One of the things we’ve been talking about with NIC, the National Institute of Corrections is best practices and evidence based practices. Can you talk a little bit about some of the practices you’ve seen as successful and some of the things that you’ve had to kind of let go as you said AnMarie, to be sure that you are really getting the right formula for the clients that you are serving.

AnMarie: We could probably talk for a couple of hours on that alone, so it’s really difficult but again one of the things, and again we were just talking about it today at the conference that really we are just focusing on high risk mean and how do you do that across a state or at a line level consistently and with some fidelity to the principles, and those basic ideas are done very differently across the country and so implementing an evidence based practice is difficult to hold true. I know in Washington State, we’ve implemented a number of practices and when we look at the data and something doesn’t hold up, we’ll pull that program and start another or we’ll pile at another opportunity but again it’s a difficult change to do on data alone.

Nancy: Have you found that based on some of the practices across the country, that we’ve shared at NIC that you’ve been able to use some of those shared successes in your jurisdictions?

Russ: I believe so and I think NIC is a great resource for us and they have a whole catalog of evidence based programs that have been tested and shown to work. We tap into those but I think for states like ours, it all starts with a validated risk assessment instrument and that’s something that’s not static, something that’s dynamic that changes as apply programming and resources and we use one and have used one for nine years. We have the data to support that those that are low risk on that screen out with the lowest recidivism rate and those that are high risk on that are the ones you need to focus your resources and your programming and your resources to and your attention to because those have, through the nine years that we’ve done it, those have the highest recidivism rate and those are the persons out in the community that are causing crime and victimizing people. I think it starts with that in need of validated risk assessment instrument and states use different types. We use one and that kind of guides where our resources go.

Nancy: Are there other practices that you’ve found that you’ve implemented in Washington, for example, that you really feel excited about?

AnMarie: Yes, of course there are, one of the things we’ve done three or four years ago, we implemented swift and certain response to violations of condition, we implemented it state wide. We did it fairly quickly as it was a law and we had a target date and just recently had an independent review of our implementation and our program. It really showed not only did we decrease confinement of persons on supervision, but it also decreased the recidivism of those persons which was not what we were intending but you certainly don’t to say no to a decreased recidivism rate, so, swift and certain response to sanctions is response to sanctions is a huge win for the State of Washington.

Nancy: That’s good. Anything less that you want to add to that Russ.

Russ: When we started our re-entry program our recidivism rate in Michigan was around 50%, so around half the people we release from prison came back to prison within three years and by utilizing our re-entry program, our risk assessment instrument and some of the applying resources to these areas of need as people leave prison, we’ve dropped our recidivism rate to now 30%. We’ve had a tremendous impact on reducing crime on the State of Michigan. We’ve also looked at the swift and sure program obviously that, Hawaii’s program, it’s got a lot of attention around the country. Every state is different and we have to do some educating with our judges. The swift and sure program is about people are going to violate, they are going to violate several times and you use the sanctions that are forwarded and sometimes the judges in our state were very quick to say, “Okay, you’ve had three strikes. You are out. You are going to prison.” It’s a process of educating them on how to use programs that have been successful in other states.

Nancy: I think that’s a good point because all of us have to deal with our criminal justice partners, and judges are very much a part of that, so we always have to make sure that we are including them when we introduce new initiatives into the practice. Ladies and gentlemen it’s been my pleasure to talk to AnMarie Aylward of Washington State Department of Corrections and Russel Marlan of Michigan Department of Corrections. Stay with us for the second half as we continue our discussion on successful probation parole practices with two additional leaders of state parole and probation agencies. We’ll be right back. Thank you so much.

Hey and welcome back to DC Public Safety. I’m your host Nancy Ware. We are continuing a conversation on successful supervision practices with two additional leaders of state parole and probation agencies as they attend a national conference here in DC. This segment will focus on criminal justice reform. President Obama recently called the Criminal Justice System a profound barrier to opportunity in too many communities. He also spoke about the nation’s high prison population, saying that mass incarceration rips apart families, it hollows out neighborhoods. It perpetuates poverty.

He repeated his intention to back legislation to address unjust sentencing laws. To discuss this important topic, I’d like to introduce Gerald Washington, the Regional Operations Chief for the Western Region at the Virginia Department of Corrections. Where he has served over 40 years. He has overseen the implementation innovations guided by evidence based practices. We also have Anne Precythe, the Director of Adult Community Corrections for North Carolina Department of Public Safety. She oversees more than 2,500 employee workforce, who supervise the more than 105,000 offenders on probation parole or post release supervision. She currently serves on the National Institutes of Corrections Advisory Board. Anne and Gerald, thanks for joining us on Public Safety TV.

Anne: Thank you.

Gerald: Thank you.

Nancy: I’d like to start by talking a little bit about how these reform efforts that you heard us discuss a little bit earlier, and also that the president is going be promoting, how they affect the work that you do and how you fold in your work into those reform initiatives.

Gerald: Well, the reform work has helped us based on the evidence and the science of the work that we do. With evidence-based practices, we can examine what works and what doesn’t work and then we can provide the service, the things that we find are not working we can provide those, the attention to those services to make sure that we are tailoring the programs to individual needs.

Nancy: Right, right, Anne?

Anne: The reform overall  and what we’ve heard this week in the conference, is that it’s impacting states differently but I think collectively we would all agree that it is a major cultural shift for how we supervise the offender population. Things like using a validated risk instrument, really understanding how to categorize the offender population so we spend more time on the high risk offender and less time on the low risk offender. It presents a significant number of challenges to change the mindset of the workforce but the evidence clearly shows that if you can begin to make these changes, you will have less recidivism which is ultimately what we are all after.

Nancy: The role of the administrator in all of these changes that you described, we talked a little  bit about the size of your workforce, I don’t know how many people are older or millennium workforce and how that affects the work that you do. What is role of an administrator?

Gerald: The role of the administrator is to understand, is to insure that everyone understands the mission and the focus of the agency. Again, we always to make sure that we keep public safety first and foremost in mind but we have to make sure that we educate our staff as well as stake holders who can help us move forward with our initiatives and to make sure that the offenders or returning citizens are getting the treatment and programs, the cognitive programs that they need. Also we look at it from the standpoint that every offender that does not return to our system also does not create another victim.

We try to make sure that all of our staff understand that, but sometime it’s a little bit of a challenge with change in the culture, before we use this approach we did a lot of things just because there were programs that we thought worked and we didn’t know and didn’t have the science. Now that we do it’s sometimes harder to shift the older employees to that way of thinking. The new employees coming in seem to be or are tuned to that with newer workforce and I think you don’t have to un-educate them of what has been done in the past.

Nancy: That’s a good point, Anne?

Anne: Again, Gerald is correct and there are lots of rules for the administrator in changing the culture but I think the communication aspect and communication not only with staff but also with the public and the judiciary and the legislators. Understanding why changes needed and how we go about it because you can the best legislation but if you can’t implement, well then it won’t be successful. Not only do you need to educate but you need to sustain that change and it takes constant communications, advocating for your staff. What are the tools that they need? How many additional staff do you need? An administrator can be their staff’s greatest cheerleader and that’s really what a good administrator needs to do as well as balancing that workload for the employees.

Nancy: You both made great points. One of the things we mentioned, I think Gerald mentioned, was the stakeholders and educating stakeholders that not only are your stakeholders the legislators and the other law enforcement partners but are other stakeholders that you think are very important in your work? You mentioned educating the public.

Gerald: Yes, I think other stakeholders, judges, prosecutors, not only law enforcement, the public at large as well as your community service providers because they are the ones that we look to for a lot of our support but I believe by educating especially judges and prosecutors, and showing them, based on evidence, what works and what doesn’t work and how it equates to dollars, I think you get a lot better response but they can also help develop a plan that works in conjunction with what not only our department of correction is doing but also with local probation and parole.

Anne: In addition to that you also want your treatment community, you want your employer, the business community because they are the ones we look to, to provide jobs for these offenders under supervision. Also your education community because there a lot of young kids, young adults in the school system whether it’s the high school, the community college or even the university. It takes the whole the whole community to be aware of these population and what their needs are. It’s the housing community, the transportation community, there are so many resources out there and going back to the administrator, part of their role is to tap into what is available locally and then how do they communicate that both the message to the community stakeholders as well as their staff so that they are making that connection.

Nancy: Yeah, because they really become an extension of the work that you do and, of course, your agencies can’t do it all, so you are going to have to rely on some of those other external stakeholders to help you with the success that you are looking for and the success that these reform initiatives are looking for. Those are good points. Are there methods that you use in gaining allies for change? How do you do that?

Anne: Communication, communication, communication, and the frontline officer is the officer that is out in the field more than anybody so it’s so critical for them to understand the philosophy of the department, the mission of the agency that we are about helping offenders be successful under supervision not just catching them when they are doing something wrong but using an exclamation point when they do something right. Part of that and understanding them and being able to communicate that message to the treatment providers and how do you show a peer chronological order of all that that person has been involved with, good bad or otherwise.

Nancy: That’s a good point. It’s good to hear you talk a little bit about maybe some incentives, some needs assessments because we often rely heavily on sanctions but more and more we are finding that people respond to needs assessments and to incentives. Are you seeing any changes to the population as a result to those initiatives?

Gerald: Yes, with substance abuse programs and certainly I think one of the bigger initiatives is the need for mental health services or the gap in the funding for mental health services. Often time, I think, a lot of time the offenders that come to us really have mental health needs than they have basic needs or as far as they should probably be not be imprisoned they should be in mental health programs. I think the funding for mental health programs, there is a large gap there. I think it’s a matter of educating the courts and the prosecutors of those needs and also securing resources to help support those, so that the folks are getting the right treatment that is needed as opposed to just coming to prison where we can monitor them but that hasn’t changed their behavior.

Nancy: Right, and we don’t have a lot of control over the front end of them coming into our system with criminal activities but in front end I know your rest side and some of those other parts of our system are definitely in need of a lot of education and support.Have you seen special populations that are particularly troublesome to you?

Anne: Yes, Gerald mentioned the mental health population which I think we are all struggling with especially as we begin to learn more, but I know the sex offenders returning to the communities and homelessness and the issues with that, and trying to educate the general public that housing needs to be provided for that population because if not they literally will be living under a bridge and there is no public safety in that. It is a very sensitive issue. It is a very difficult issue to talk about with people but I think at the end of the day, the regular citizen would rather know where the sex offenders are that the people are employed, that they have the basic needs that they need taken care of which can help the probation officer keep them on the right path for …

Nancy: Those are very, very challenging populations and I think often the public is not aware of all of the needs of the populations that we serve. How do you work with your legislators and your funders, the people herald your budget to get those resources. Is there a way that you found that successful in getting the resources that you need or are there barriers that you think might be making more difficult for you to do the things that you need to do?

Gerald: Well, we in Virginia, we’ve started a program where we meet with judges annually, especially new judges, but we meet all the judges annually so that we can share with them some of the results we’ve gotten from a lot of the programs we have. Also make them aware of other programs and sanctions that maybe available that may be used across the state and other jurisdictions that others may not be aware of. Basically educating the judges and prosecutors, I think, that has been of help but also again talking to the legislators and we encourage our staff not just from the agency stand point but when they are in the communities because they are part of the community that they are ambassadors for our agency. They should be asking those questions informing those legislators who they’re their constituents and making sure they are aware of what their needs are and what’s available.

Anne: I’ll say in North Carolina we are very fortunate, our legislature has been very engaged over the last few years with the passage of justice reinvestment. We as a department for adult correction and juvenile justice have benefited greatly from their involvement.

Nancy: Can you just tell us very quickly what justice reinvestment is and how it’s helped you?

Anne: Justice reinvestment was a series of legislative changes that were wrapped in one package that really helped reduce our prison population and push a lot of the population back into the community yet they gave us the tools to be able to supervise this population in a much more effective manner. To try to keep the offender population in the community rather than in the prison system. We are seeing great success with that overall and we are very, very pleased with what we are accomplishing in North Carolina.

Nancy: Ladies and gentlemen it has been my honor to talk to all today’s guests about successful parole and probation practices. I want to thank Anne and Gerald, AnMarie and Russell and thank you, our audience, for watching today’s show. Please watch for us next time as we explore another important topic in today’s Criminal Justice System. Have a great day.

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Corrections Technology-GPS-Officer Mobility-Driving Restrictions

February 3, 2016 by

Corrections Technology-GPS-Officer Mobility-Driving Restrictions

DC Public Safety Radio

http://media.csosa.gov

Radio Show available at http://media.csosa.gov/podcast/audio/2014/12/corrections-technology-gps-officer-mobility-driving-restrictions/

Len Sipes: From the Nation’s Capital, this is DC Public Safety. I’m your host Leonard Sipes. Back at our microphone is Joe Russo, Director of Corrections, Technology, Center of Excellence at the University of Denver, which is part of the National Law Enforcement and Corrections Technology Center, www.justnet, j-u-s-t-n-e-t.org, talking about community corrections technology. Joe, welcome back to DC Public Safety.

Joe Russo: Thank you Len, always great to be with you.

Len Sipes: Well it’s always a pleasure to be with you Joe because you’re one of the most popular programs that we have. Everybody is really interested in corrections technology, what it could be, what it really means to the rest of us. You’re on the cutting edge of it. So we have a variety of topics to talk about today. We’re talking about offender tracking and realistic expectations. We’re talking about correctional officer mobility, parole and probation agent mobility, virtual offices, the use of tablets, keeping our folks in the field and technology and driving restrictions. Those are the three topics. So why don’t you kick it off talking about GPS offender tracking, satellite tracking and realistic expectations.

Joe Russo: Absolutely. Yeah, I wanted to talk about this topic because, you know, over the last year or two there’s been a series of high profile cases across the country where offender’s tracked with GPS bracelets are committing horrific crimes. And this is very tragic and it’s set off in motion a number of investigations in California. There’s a state senator who has launched or asked the inspector general to investigate offender tracking. In New York state, a U.S. representative from New York has asked the government accountability office to investigate offender tracking, monitoring and after a heinous crime in that state. And this is all, you know, obviously appropriate scrutiny after such horrific crimes that have occurred. However, it really illustrates the importance of realistic expectations of the technology in managing those expectations with stakeholders in the public in general. When I think most of your audience understands the limitations of the technology, they’re well documented, there are inherent limitations to any technology, there are environments in which, you know, satellite tracking, GPS tracking just doesn’t work well. That’s a known. We know that these devices can be defeated, they can be cut, they can be jammed. Offenders can put aluminum foil on them and block signals or they can simply not power up their devices. So it’s, you know, fairly easy for a non-cooperative offender to get around this system. Again, these are well-known, well-documented limitations.

Len Sipes: But for the rest of us in the field, we’re fairly puzzled by the negative publicity because we understand the inherent limitations on GPS satellite tracking technology. We understand that it’s not full proof and we understand that just because the person has satellite tracking technology on doesn’t mean he can’t simply snip it off, doesn’t mean that he’ll stop committing crimes. And we’re sort of puzzled when we see the various negative stories coming out in the newspapers and TV stations because we’re saying to ourselves why doesn’t everybody else understand the limitations on this equipment. So I spoke to some reporters throughout the course of years and they said, well, you all in the community corrections fields are sort of overselling the promise of GPS. And I’m not quite sure that’s true. I mean, inherent within any technology, as you just said are limitations.

Joe Russo: That’s exactly right. I don’t know that community corrections agencies are necessarily overselling or vendors are overselling but there is a, you know, interesting kind of dynamic. Whenever an agency is looking for budgetary funds to implement a program, obviously they’re going to highlight the, you know, the positive parts of that technology and how that technology can benefit overall supervision. But as you alluded to, you know, the affects of any technology or any program are measured in the aggregate, you know, does the input, does the program or the treatment create a benefit to an aggregate population. Obviously, you know, they’re going to have individuals who are determined to continue their criminal ways. And regardless of whether it’s GPS monitoring or, you know, anger management training or any kind of high intensity supervision, it’s less of a reflection on the program as it is of the individual. So it’s, I think, you know, folks need to step back, understanding we’re dealing with a criminal element, understanding we’re dealing with, in community corrections, we’re not dealing with [PH 00:04:38.1] John Augustine’s’ Day, you know, or probationers or debtors or public drunkards.

Len Sipes: Mmm-hmm.

Joe Russo: A lot of these folks are serious offenders.

Len Sipes: Yep.

Joe Russo: And so agencies across the country are doing their best to implement technology, to implement programs to achieve positive outcomes but there will be failures.

Len Sipes: The two things that come to mind is, number one, the research from a variety of sources does indicate that GPS/satellite tracking does reduce offending, does reduce technical violations, does reduce the amount of – or the numbers or the percentage of people being returned to the correctional system. But there is a fairly strong corrective incentive in terms of GPS satellite tracking done well, correct, per research?

Joe Russo: Absolutely. There is that and even, you know, if you take the most negative view on it. You know, in those cases where offenders are determined to continue their criminal acts, GPS has been, you know, instrumental in making these offenders accountable. GPS location data is able to match the crime, you know, incident locations and the folks who ultimately are accountable for their actions. And in many cases, you know, they probably would have committed those crimes with or without tracking.

Len Sipes: Mmm-hmm.

Joe Russo: At least with tracking there’s an ability to hold these folks accountable.

Len Sipes: And we’ve been able to track down some fairly serious offenders through GPS tracking and so that is a huge plus. Number two, we train law enforcement, not just the metropolitan police department here in Washington, D.C., but we train the FBI, we train the secret service, we train a lot of law enforcement agencies in terms of the use of our GPS tracking device so they can see the offenders who they’re interested in, in real time. So there’s a lot of promise in terms of GPS satellite tracking but it is a huge drain on manpower. And I’m not quite sure people understand how difficult it is to keep – to watch all the tracking marks of an offender on a day-to-day basis and the fact that most of us in parole and probation are not 24-hours a day, 365 days a year. We’re basically Monday through Friday, 9-5. Now there are variations on that theme and there are some offenders who we do track in real time but those are problems. Take the first one. The fact that this is very – it involves a lot of intensive manpower, person power to keep track of all of the data that comes in.

Joe Russo: Absolutely and if there’s nothing else your listeners hear today is that the resource issues are paramount. Agencies need to be clear about why they’re tracking offenders, what purpose and what they hope to achieve and they need to dedicate the appropriate resources to accomplishing those goals. You know, far too many agencies compare the cost, the equipment cost of GPS to a day in jail and make cost-effective based decisions based on that. But the labor costs far exceed the equipment costs. And, you know, and that’s probably the biggest pitfall that agencies face. They don’t dedicate enough resources to maintaining programs, addressing violations, dealing with alerts and that’s where program integrity falls. And that’s where if a case goes really bad and an offender goes off and does something heinous that’s where the agency really has a difficult day explaining to the press why certain actions were not taken.

Len Sipes: Now we have here at the Court Services of Offender Supervision Agency, we use our vendor to track 24 hours a day, 365 days a year, but just because they’re tracked 365 days a year, 24 hours a day, doesn’t mean that we have personnel at the ready to respond. So that’s the case as it is in virtually every parole and probation agency in the country, correct?

Joe Russo: Oh absolutely, absolutely, even for agencies, police agencies that operate GPS programs. And you would think they theoretically are the best situated to respond to alerts and cuts. Even they can’t be everywhere at every time. So obviously probation and parole agencies, you know, have much less resources, are much less able to react in a timely manner. So, again, these are understood limitations in technology, these expectations need to be managed. I think better education needs to occur between agencies and the public and judges and the media, frankly, so that we understand what we’re dealing with.

Len Sipes: Now the Corrections Technology Center of Excellence there at the University of Denver, again, part of the National Law Enforcement Corrections Technology Center, you all came out with guidelines, rather technical guidelines, rather complete guidelines in terms of the application of GPS, correct?

Joe Russo: We’re developing a standard right now for the performance of offender tracking devices. But more recently we published a guideline for agencies to think about GPS devices and GPS information as potential evidence. We thought that too many agencies don’t see these devices in that light. So the goal was to educate them to start thinking more about how they use these devices. And how potential evidence might end up in a court room if, for example, an offender who’s tracked is accused of committing a crime.

Len Sipes: Mmm-hmm. Now, the other thing that we’re talking about is not necessarily using devices that we currently provide, which are anklets strapped around the person’s ankle. We’re talking about going to a cell phone based system.

Joe Russo: Well we see that in the industry, there are vendors now who are offering basically SmartPhones with GPS chips to offenders and they can be tethered or not tethered, you know, wirelessly, and basically tracking is occurring through the phone. So there’s no device strapped to an ankle in certain applications. And this seems like it might be a trend for the future and may lead to, you know, one day where the offender brings his own device to be supervised and can bring in their own SmartPhone and the officer can install tracking software and accomplish tracking that way. Now this is a little far out thinking but it certainly seems to be a direction.

Len Sipes: Well everybody has always said that we’re looking for the day where the tracking device is not the size of a cell phone strapped to the offender’s ankle but the size of, I don’t know, a pen. And that device will automatically take blood pressure readings, will automatically take readings as to whether or not the person is under the influence of drugs or alcohol. And so is that still pie in the sky or are we moving towards something along those lines?

Joe Russo: You know what, in different areas there are certainly components of what you described that are being developed but as you envision it or as I’m interpreting how you envision it, it may be a chip, an RF chip that’s embedded in the offender and has the ability to –

Len Sipes: Well no, not in the offender himself, but the device that they’re wearing.

Joe Russo: Oh absolutely. I mean, that’s even easier to do. So yeah, as these technologies mature and are developed, you know, then we’ll definitely see that in the future. I mean, obviously right now we have devices that can track transdermal alcohol expiration from the body, that’s one device. We have devices that can track movement. There are certainly physiological devices, you know, that Fitbit movement is opening up a whole lot of doors in terms of using machines and computers to monitor physiological activity. So certainly, you know, blood pressure, respiration rates and we can match that information to where a location is. Or if a sex offender is near a school and his heart rate is pumping, you know, that obviously tells a supervision officer something. So yes, right now it’s all theoretical but there are pieces in place and they’re growing. And one day maybe we can put it all together.

Len Sipes: Well the technical podcast I listened to this week in tech, Leo Laporte, on a weekly basis, religious basis and they talk about this stuff. Not necessarily in terms of tracking people on criminal supervision but they talk about the Fitbits, they talk about other wearable devices, they talk about taking blood pressure, they talk about monitoring pulses, they’re talking about whether or not a person is under the influence of drugs or alcohol in terms of safe driving. So that conversation is taking place not within the criminal justice system, that conversation is taking place in the tech industry in general.

Joe Russo: Oh absolutely. People are fascinated with understanding their own physiology, their sleep patterns, increasing performance. And you’re right, this is well established and growing. But you’re right, there are applications for offender management there that can be tapped into.

Len Sipes: Okay. Before we go to the break and start talking about correctional officer mobility, parole and probation, agent mobility, virtual offices, office tablets and technology regarding driving restrictions, one of the things that we wanted to talk about was analytic capabilities.

Joe Russo: Yeah, absolutely. You know, in previous calls we’ve talked about the need for analytics to better analyze, understand and act upon all the data that GPS generates. And we talked about a couple of different initiatives that were going on across the country and I wanted listeners to know that since our last conversation one of the GPS providers has actually acquired a company that specializes in sophisticated analysis and interpretation of data. This company has a long track record working with intelligence agencies and defense agencies to make sense of big data. And recently they’ve been working with community corrections agencies to explore how their techniques might work with offender tracking data. This is very encouraging at least, you know, one company has taken a big step to provide their customers with this important capability and I think the trend will be that other, you know, other vendors will follow suit and provide similar support.

Len Sipes: What sort of things are we talking about tracking?

Joe Russo: Well, for example, link analysis, where offenders, who they are near, other tracked offenders, are there patterns that develop in terms of the locations that they tend to frequent, are they associating with other offenders? You know, can we establish other patterns of behavior based on other folks who are being tracked? So can we establish a drop point or a chop shop based on the time that offenders are spending in a particular location where there are patterns of movement.

Len Sipes: Interesting.

Joe Russo: So the idea is to take all of that, you know, aggregate data that GPS provides and move from the inclusion zone, exclusion zone kind of scenario to really digging deep and establishing patterns of behavior and really supporting the officer. Letting the officer know what types of information might need to be acted on.

Len Sipes: So everything that we’re hearing in terms of big data as it applies to Google, big data as it applies to IBM, big data as it applies to Wal-Mart, that same application is coming to corrections.

Joe Russo: Very much so. Very much so.

Len Sipes: Interesting.

Joe Russo: And GPS is one of the – kind of the easiest forays into this because we do acquire so much data in that area.

Len Sipes: All right Joe, we’re halfway through the program. Let me introduce you before we’re getting on to the other topics. Ladies and gentlemen, our guest today is Joe Russo, he is the Director of the Corrections Technology Center of Excellence at the University of Denver, part of the National Law Enforcement and Corrections Technology Center, www.justnet, j-u-s-t-n-e-t.org, www.justnet, j-u-s-t-n-e-t.org. Okay Joe, let’s go into the other topics that we are talking about. And I find this to be fascinating, so many companies now are moving away their own vehicles, moving, I’m sorry, moving away from offices and putting people out in vehicles all the time and it sounds like that’s what we’re talking about with parole and probation agent correctional officer mobility. Talking about virtual offices, talking about tablets, talking about giving that individual all the tech they need to stay in the field.

Joe Russo: Yeah, exactly, and this is something that’s been discussed, you know, for some time now. There’s been a movement against getting away from the ivory tower of probation and parole work, getting away from central office and headquarters, making the offender report downtown typically to the officer.

Len Sipes: Mmm-hmm.

Joe Russo: But in recent years, and in part prompted by economic issues, but a lot of agencies are looking at ways to get the officers in the field where the offenders are, where they live and work and where they exist. Georgia, perhaps, is the leader in this in terms of, you know, actually shutting down offices and requiring parole officers to maintain virtual offices out of their cars. And the agencies provide the officers with everything they need, SmartPhones and tablets and laptops so there’s really to come to a physical office. And in this way the early reports are that they’re seeing success because they’re able to make more contact with the offenders, more sustained contact in their environment and the outcome so far have been very positive.

Len Sipes: Well I remember years ago when I worked for the United States Senate, one of the folks there gave me a laptop computer and then a couple weeks later said, you know, is the use of the enhanced technology of a laptop computer changing the way that you work? And I’m going, well, no, I mean, just because you gave me a laptop doesn’t mean that I’m any more proficient. I mean, I report to the office every day and there is a desktop. How exactly is the laptop going to assist me beyond office hours? I mean, I understand beyond office hours, having a direct link to the computers but, you know, so sometimes I get the sense that we provide technology, laptops, tablets, cell phones, mobile fingerprint readers, again, sort of like with GPS, unrealistic expectations. So I would imagine this parole and probation agent, this correctional officer is well versed in terms of what mobile technology can do for them.

Joe Russo: Well that would be a necessary, you know, prerequisite obviously, you know, officers need to be somewhat tech savvy, be open and willing to learn perhaps new tools for them, you know, not everyone grew up with this technology certainly. So I’m sure there’s a learning curve for some officers. But certainly there needs to be openness. But it sounds like, you know, the agency made a decision from the top down that this is what they want and this is what they want to see. They don’t want to spend their resources paying rental space throughout this, they want to spend their resources where they can make the most direct and positive impact on outcomes and that’s the direction that they took. And, you know, just looking at it objectively, not having to come and go from an office increases efficiencies over and above the, you know, the cost savings for office space. Folks need to be in the field, officers need to be in the field where the action is. And that’s just common sense and I think that, you know, more and more agencies are coming to that realization and acting on it.

Len Sipes: Is mobile fingerprint readers involved in this, drug testing equipment, I mean, how far are they taking it?

Joe Russo: Well I think that that might be part and parcel. I’m not aware, but the primary objective is you take the office and you put it in the car.

Len Sipes: Okay. And that makes a tremendous amount of sense to me because why be in the office when you can be out in the field especially if you’re doing surprise visits. And I understand that a lot of the visits need to be scheduled because, you know, the mother or the father, the family member, the sponsor, volunteers can be there and work with the parole and probation agent and work with the offender, so I understand that. But the idea of a spontaneous visit to that person’s place of work or where that person lives or where that person socializes, especially in the evenings, makes an awful lot of sense to me.

Joe Russo: Well particularly with, you know, as GPS grows in terms of tracking offenders or if, you know, one day offenders are bringing their own device and we’re tracking offenders by their phones and, you know, phones are pretty ubiquitous at this point and it’s only going to grow more so. You know, perhaps we have the capability in the future to go where the offender is and not go necessarily to the house or the workplace.

Len Sipes: That would be interesting. So, in other words, GPS tracking, you know exactly where that person is and suddenly, voilà, you pop up and say hi.

Joe Russo: Well and that’s part of the larger, you know, internet of things, movement that’s going on in society is that, you know, we have all these sensors that are out there. We have all these machines that can be connected to the internet. They all can be networked and provide useful information. So, you know, if a GPS tracking device is linked to an officer’s GPS tracking or a GPS system in their car, which tells them what route to take to get to the offender’s location, if these systems link up and communicate and tell the officer, you know, don’t bother making that home visit because the offender is not home.

Len Sipes: Interesting, very, very interesting. I mean, so we’re talking about really moving community corrections well into the 21st century and really bringing a sense of the internet of things, of big data, of mobility, of tracking, of, you know, as some people have hoped for, the mobile ability to say, hey, this person is now using drugs, this person is now using alcohol. I mean, it does bring us into contact with the people on supervision to a much more powerful degree than we have in the past, which, you know, when I was in the state of Maryland any sense of intensive contact or intensive supervision was two face-to-face contacts a month. Now we’re talking about almost continuous contacts if we choose to do it and if we have the software through big data to analyze what’s going on.

Joe Russo: Yeah, absolutely and within that capability obviously comes challenges, right. We have somewhat privacy issues although those are mitigated because of the status of our offenders but you have the information overload issues and we’re already seeing that with just GPS technology and the need to manage that data. So obviously, you know, the more sensors we try to tap into, the more connection of machines we try to leverage, the natural result is we have exponentially more data to sift through and figure out what’s important and what’s actionable and what’s not.

Len Sipes: And that’s why I’m hoping whoever’s developing all of this develops the algorithms to allow us to make sense of the data because there’s no way an individual parole and probation agent, I would imagine the average caseload in this country is somewhere in the ballpark of 150 individuals per parole and probation agent, if you had half of those under these enhanced sensors, so you’re talking about, what, 75 individuals where data is coming in on a day-to-day basis. That would easily overwhelm that human being, that parole and probation agent, that correctional officer. That person could never keep up with all that data. So somehow, some way, somebody’s got to figure out a way of making sense of that data.

Joe Russo: Well exactly, there’s no question about it. And then the worst possible scenario is you’re overloaded with so much of this data and we don’t know which of this data is important and which is not, that the officer doesn’t have time to do the direct contact interventions that we know are so important.

Len Sipes: Exactly. So we have to plow through the invention of new data and we have to plow through the invention of new algorithms to make sense of all that data.

Joe Russo: Absolutely.

Len Sipes: Okay. Technology and driving restrictions, we have say in the final five minutes of the program. Once again, everybody has hoped for that piece of technology to the point where the car simply would not start for those on drinking and driving programs, that the car simply would not start. Now there are cars out there with locking devices that they do blow into the tube and if they blow over a certain level that car will not start. So that exists now, right?

Joe Russo: That exists now and that works, you know, quite well. One of the biggest ways or the most common ways for an offender to work around that type of a scenario is to simply install Interlock on a car and meet the judge’s requirement and then drive another car.

Len Sipes: Yeah, drive another car.

Joe Russo: So that – it’s pretty simple to get around. One of the Interlock providers has recently bought a patent on technology that’s been around for a while but is only now being seriously evaluated for viability. And this technology basically looks to identify driving behaviors. And so what we’re looking at are ankle bracelets that can detect the movements that are consistent with driving a car. So essentially there’s a unique physiological signature that’s associated with driving. So if you think about the foot movements that you do without thinking, your acceleration, your braking, sensors can determine your speed. And all of these things put together, you know, you mentioned algorithms just before, these algorithms are designed to identify those signals that are consistent with a driving episode and then alert officers that this is occurring.

Len Sipes: Sort of like a black box for automobiles or a black box for human beings?

Joe Russo: Well it would be for human beings because, again, with the Interlock system we don’t want to monitor the car. We want to monitor the offender. So these as envisioned, these would be ankle device, ankle bracelets that detect the movements of the foot.
Len Sipes: Oh, that’s interesting. So all of that is not necessarily biologically based, it is foot based.

Joe Russo: Yeah, it’s more mechanically based.

Len Sipes: Oh.

Joe Russo: It’s based on the physiology of what you’re doing and how you’re doing it. So if you think about it, there are very few actions or movements that you would make that are consistent with driving that are not related to driving. So you’re not necessarily pressing down, for example, on an accelerator.

Len Sipes: That is interesting. That is really interesting. So the bottom line is that, you know, right now we have breathalyzers, right now we have blood tests in terms of substance abuse, but you’re actually talking about something that actually measures the movement of the foot. I would love to be in court to establish that – to establish the legal basis of that. I would imagine that’s going to be a fight from the very beginning. But if you could introduce that it would be revolutionary.

Joe Russo: Well exactly. I mean, any new technology obviously faces those legal hurdles. And certainly that would just be one piece of evidence against an offender and our standards of evidence are much lower than a new criminal case. But if you have indication that this offender is driving when he shouldn’t be driving or he’s driving a car that’s not – that doesn’t have Interlock installed in it, then that provides an investigative lead for officers to go and find other information. So it wouldn’t necessarily be the nail in the coffin but it would be one piece of evidence.

Len Sipes: Being it’s not physiologically based, that could also apply to drugs as well.

Joe Russo: You know, the same thinking and theory. Another example that comes to mind is folks have developed handwriting analysis as a method of determining impairment. And so what they’ve looked at is, you know, the way that you sign your name physiologically is altered if you’re impaired. Now it may look exactly like your signature sober but the movements, the signals from your brain to your hand create very distinct and minute differences in the signature. So if we capture a computerized signature of an impaired person, there’s research that suggests that you can tell if someone is impaired simply by the way they’re writing their name versus how the name looks.

Len Sipes: I’ll tell you Joe, it’s always a fascinating conversation when you and I talk about corrections technology. That’s one of the reasons why this program is one of the more popular programs that we do. Ladies and gentlemen, we’ve been talking today to Joe Russo, the Director of the Corrections Technology Center of Excellence at the University of Denver, part of the National Law Enforcement and Corrections Technology Center, www.justnet, j-u-s-t-n-e-t.org, www.justnet.org. Ladies and gentlemen, this is talking DC Public Safety. We appreciate your comments. We even appreciate your criticisms. And we want everybody to have themselves a very, very pleasant day.

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Filed Under: Audio Podcast, Drinking and Driving, GPS, Parole and Probation, Reentry, Satellite/GPS Tracking, Technology, What Works Tagged With: , , , ,

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Information Sharing With Law Enforcement and Parole and Probation-APPA

May 19, 2015 by

Information Sharing With Law Enforcement and Parole and Probation-APPA

DC Public Safety Radio-Podcast

http://media.csosa/gov

See radio show at http://media.csosa.gov/podcast/audio/2014/10/information-sharing-law-enforcement-parole-probation-appa/.

LEONARD SIPES: From the nation’s capital this is DC Public Safety. I am your host Leonard Sips. Our show today ladies and gentleman Information Sharing Between Parole and Probation and Law Enforcement, back at our microphones is Adam Matz. He is a Research Associate with the American Probation and Parole Association, www.appa-net.org and we have Yogesh Chawla. He is an Information Sharing Specialist with SEARCH and the Nation Consortium for Justice Information Sharing. The website for SEARCH is www.search.org. Adam, welcome back. Yogesh, welcome to our microphones at DC Public Safety.

ADAM MATZ: It is great to be back.

YOGESH CHAWLA: Thanks it great to be here Len.

LEONARD SIPES: Well it is great to have both of you. Adam, I thank you for doing these shows with the American Probation and Parole Association. Always great shows; some of our more popular shows. All right, we are talking about information sharing between parole and probation and law enforcement and you wrote an article that is currently being submitted addressing the Offender Transfer Notification Service and I want to start off with establishing some of the definitions that we are dealing with here. Essentially, Adam tell me if I’m right or wrong, we have a prototype program that electronically sends out information on offenders being transferred from one state to another to a law enforcement fusion center and when they get that information they can disseminate that to everybody else in that law enforcement fusion center or in that state correct.

ADAM MATZ: Yeah that is correct. The information exchange project: APPA American Probation and Parole Association has been working with SEARCH who is the technical partner on this particular exchange. We partner with the Interstate Compact for Adult Offender Supervision and what we have done is developed a project where a subset of the state transfers, folks deemed potentially dangerous, whenever their transfers are approved and they are ready to be relocated to another state, the idea behind this exchange is that that state will receive notification so that the Fusion Centers in that state will receive notifications of these individuals. And it’s just basic information. And then those fusion center are then able to turn around and distribute that information through their channels to the local law enforcement in that state.

LEONARD SIPES: Okay now we do have and for our none, it is mostly a criminal justice audience, but for the non criminal justice audience I always use the same example to the aid of the mayor of Milwaukee who is looking for information about information sharing between parole and probation and law enforcement. The states transfer people under supervision to each other all the time and there’s hundreds of thousands of people moving from one state to the other for a wide variety of reasons. That state, through the Interstate Compact, the receiving state must accept this individual and it happens routinely. Correct?

ADAM MATZ: Yeah that’s right.

LEONARD SIPES: Okay and so the idea is to be sure that law enforcement, through a fusion center, and describe to me what fusion center is.

ADAM MATZ: Yes, the fusion center, the State fusion centers and there is roughly 70 of them across the country but basically after 9-11 there was concern about information sharing across the country and the Department of Homeland Security was a big part of developing these Fusion Centers and they are maintained by the individual states and they are basically responsible for compiling information on various different, it could be criminal, it could be disaster related type of information, compiling that information and making folks in that state aware of those.

LEONARD SIPES: So that was in reaction to the criticism after 9-11 that law enforcement agencies and criminal justice agencies were not talking to each other.

ADAM MATZ: That’s right, exactly right.

LEONARD SIPES: Okay. So the idea here and the idea behind the article, is that they are pilot testing this in New York State but this is something that’s going to be expanded to the possibility of it being expanded to all the other states throughout the United States?

ADAM MATZ: Yeah that’s right and in fact the Interstate Compact as you know is national in scope, so it takes care of basically takes care of all the exchanges, for all the transfers for all the states in the country. Now where we are at with this exchange we’ve had a pilot in place with New York State intelligent centre and a New York State Fusion Center to receive notifications of individuals transferring into that state and that can include anyone across the country, any of the other 49 states. And that’s been going on for about a year. Now on average they get basically maybe 10-15 notifications per week.

LEONARD SIPES: This is in New York State?

ADAM MATZ: That’s right.

LEONARD SIPES: Okay, because they are not talking about every offender, they are talking about those deemed to be of most concern; those are the people of the highest risk?

ADAM MATZ: Yeah that’s right and to kind of expand on that, one of the conversation points we had early on, we had work group meetings several years ago on this, was there’s no standardized risk assessment across the country and that was kind of an issue. So we couldn’t really go by a risk level, if you will, because it varies depending on what instrument folks use. So because of standardization what we ended up doing instead was relying on primary offence, NCIC codes – so basically the primary offence, what level that is and the seriousness of that. And we worked with obviously the fusion center in New York to develop that specific list as well.

LEONARD SIPES: All right, so the bottom line behind all of this though, is that this is the program that we are going to be talking about or the issue. The Interstate Commission for Adult Offender Supervision is what we are talking about today but I just want to make it clear to the listeners that the vast majority of information exchange between law enforcement and parole and probation and corrections is done at the local level like here at the Court Services and Offender Supervision Agency and for those who don’t know we are a federal agency. We provide parole and probation services to Washington DC. We’re in constant contact with law enforcement anywhere from the FBI to the Secret Service to Housing Authority but principally the Metropolitan Police Department. We’re in touch with them on a daily basis exchanging information. Our parole and probation agents, known here as community supervision officers, are constantly exchanging information with police officers at the street level. So I don’t want to give the opinion or the sense that the bulk of this information exchange happens through this sort of mechanism, that the bulk of information exchange happens at the command level and between individual police officers and parole and probation agents. Correct?

ADAM MATZ: Yeah that’s right and to kind of build on that a little bit, you know. and we have had prior shows about police and probation and parole partnerships, and sort of informal information sharing that happens. This exchange is new. There is not any previous sort of attempt to share information like this between the Interstate Compact and the law enforcement, so it is kind of a nice opportunity to kind of automate, because it is automated. There is no manual aspect to it. Once the exchange is established, the information and notifications go out basically as soon as they’re ready. And usually it’s once a week but it is kind of configurable depending on you know the fusion center and how they want to receive it and how they want to disseminate. So there is some flexibility in there as well.

One thing that I want to point out too, is the goals of this exchange in particular. One of the primarily goals of this exchange, from the very beginning, has always been about increasing officer safety, particularly police officer safety and situational awareness. And there is obviously different examples of where maybe law enforcement go into situations where they are not fully prepared or maybe they are not fully aware of the individuals they’re dealing with. So the genesis behind this exchange is twofold. One is officer safety and two, it is really about encouraging more dialogue, more coordination between police and probation and parole agents.

LEONARD SIPES: Which is a good thing. Which is a necessary thing. Yogesh Chawla, I apologize for not getting to you. I am looking down at my time clock and we’re close to 9 minutes in the program and you and I haven’t even talked yet. But let me give something in the article that both of you wrote along with Harry Higman is it and Gloria Brewer. The one example that you provide in this article is a Washington State parolee by the name of Maurice Clemens was involved with the murder of four police officers back in 2009 and your article says, “Still it’s unclear whether such a tragic complicated incident could have been prevented. It was understood that there was a need for greater information sharing between law enforcement and the community corrections.” Do you want to comment on that?

YOGESH CHAWLA: Sure, one thing I’d like to point out is that a lot of the challenges we have with information sharing exchanges is the cost and the scope of them. So one nice thing about this particular project, when we started it, is that we had a national focus in mind. We couldn’t be thinking in silos or in state to state or point to point exchanges. When we built this exchange, we said, “How can we get this information to all 50 states, get all 50 states sending and receiving these offender transfers so we can scale our officer safety, so that it is not just limited to certain jurisdictions?” So what we did is, what we had in mind with this exchange is, in the initial pilot is to build as much functionality as we can and then we’re basically in the process of rolling this out to other states and if states want to receive this information, they can do it at a very low cost. Basically all they’d have to provide is an internet connection and a server which would receive it and then they would be receiving these transfers and once they get them they can disseminate them to their local partners as they wish to do so. So we do have this national scope in mind and cost is a really important thing especially when we are looking to scale out to the entire country.

LEONARD SIPES: You know I have taken up so much of the program just trying to form a base line for the person listening to the program but let me do the final baseline issue, and we’re probably coming close to halfway through the program. Adam, The American Probation and Parole Association is the premier organization in the United States providing information for the rest of us in community supervision, providing us with information and research and guidance in terms of what good parole and probation, what state of the art parole and probation, what evidence parole and probation is correct?

ADAM MATZ: Yes.

LEONARD SIPES: Okay Yogesh, give me – you are with, you are an information sharing specialist for the National Consortium for Justice Information Sharing and you were also with SEARCH. So give me a sense as to what the National Consortium for Justice Information Sharing is, and then give me a sense as to what SEARCH is.

YOGESH CHAWLA: Sure, SEARCH is basically the National Consortium for Justice Information Sharing. We are a membership based organization and we have representatives from all 50 states and we are non profit and we have been around since 1969. So we have being doing justice information sharing when it was originally done with paper and pen or telephone and we have seen that all the way through to a lot of the advances that we have made with justice information sharing in technology. What we try to do is we try to provide local jurisdictions, states, even national public safety organizations with the tools to do justice information sharing: and that’s planning, design and implementation and support. So if you have a justice information sharing problem we are here to provide a solution basically from point A to point Z and in this specific exchange we partnered up with APPA to provide the technical resources to actually write the software which is doing the exchange here and to do it in such a way, since it is funded by federal grants, in a way that it can be reused in, for example, other exchanges.

At the time this exchange was being written there was also a sex offender exchange which is very similar that was being written where sex offenders move from one state to the other where there could be a notification in place for that or the Adam Walsh Act. So one of the great thing about this project is that not only are we allowing it to scale when we are adding different states to it, we have also created an infrastructure out there nationally so if states want to do information sharing projects in the future there is basically a cloud infrastructure out there. So they have a place to put their information exchanges and we are looking to expand that as other information sharing needs become available.

LEONARD SIPES: You know I go back an awfully long time. I have been involved in the criminal justice system for 45 years, for 35 years in terms of doing media related endeavors for the criminal justice system and I can remember SEARCH from the very beginning of my career and I can remember the American Probation and Parole Association from the very beginning of my career. So I just wanted to give the listeners a sense that I am talking, they are listening to representatives from two organizations that have been around for decades.

ADAM MATZ: Yeah.

LEONARD SIPES: Alright so we are more than half way through the program, are we, no. We are a minute before we get to the half way point, before I reintroduce you. So the Interstate Commission for Adult Offender Supervision is what, Yogesh, give me a very brief synopsis of that.

YOGESH CHAWLA: Sure, I’m actually going to throw that question over to Adam he has been very involved with that.

LEONARD SIPES: Yeah go ahead.

ADAM MATZ: So the Interstate Commission for Adult Offender Supervision, they obviously, there’s Interstate Compact officers in every state but there is also a sort primarily headquarters if you will that is also in Lexington, Kentucky. APPA partnered with ICAOS to develop this exchange. It is obviously to support their work. It is all the data we are talking about is ICAOS, ICAOS data.

LEONARD SIPES: Let’s stay away from acronyms again, if we could, for the general audience. The Interstate Compact for Adult Offender Supervision, right?

ADAM MATZ: Yeah the Interstate Compact. Basically they are the ones that facilitate the transfers of probation and parolees across state lines.

LEONARD SIPES: Okay, and we are talking about, I said hundreds of thousands, I was wrong because I am looking at the article itself, we are talking about 150,000 transfers a year from one state to the other?

YOGESH CHAWLA: Yeah, and since there is such a volume of transfers 150,000 you know as we stated before, we are focusing just on the high risk offenders here.

LEONARD SIPES: Right okay let me reintroduce both of you because I find this to be a fascinating program. The concept of information sharing between parole and probation and corrections and law enforcement, we have two people. Back at our microphone Adam Matz, Research Associate with the American Probation and Parole Association. www.appa-net.org is the website for the American Probation and Parole Association. Yogesh Chawla is an information sharing specialist for the Nation Consortium for Justice Information Sharing or SEARCH www.search.org. Both Adam and Yogesh and two other people put together an article that is currently being considered for national publication talking about using information technology to share information about high risk offenders as they move from one state to the next. Again, with the idea that most of this information exchange does occur on a day to day basis between law enforcement and parole and probation agencies and correctional agencies and that happens automatically, but this is really exciting because what we have here with the Interstate Commission for Adult Offenders Supervision is the idea that we can eventually bring every state in the United States into this concept. It’s being field tested with the State of New York, bring every state in there. So all high risk offenders, when they are being transferred from one state to the other, they don’t fall through the cracks. Law enforcement is notified through something called a fusion center and that fusion center distributes that information to all other law enforcement agencies in the states correct.

ADAM MATZ: Yeah, that’s right and just to kind of chat on that a little bit. We are kind of using the term “high risk” but that is kind of used loosely. As I mentioned before there is no standardizes risk assessment across the country so I think probably the best way to refer to it would be “potentially high risk or potentially dangerous.”

LEONARD SIPES: Based upon the crime that they are being supervised for.

ADAM MATZ: Correct yes.

LEONARD SIPES: Okay. And so the goal of the information sharing is officer safety and public safety, right?

ADAM MATZ: That’s correct and it is also to encourage more partnerships, more collaboration between police and probation and parole. I also want to throw in real quick. This project is funded by the Bureau of Justice, funded by the Department of Justice and those incidents like the Maurice Clemmons case, those are kind of the incidents that help kind of bring this to the attention at a national level and that is really what kind of created the genesis for this kind of exchange and all this work that we are doing so I wanted to plug that in there too.

LEONARD SIPES: Now you have here NIEM, what does National Information EM stand for.

YOGESH CHAWLA: Sure you know in the technical arena we often run into lots of acronyms and one of the things that the US DOJ and the Bureau of Justice Assistance provided was something called the global reference architecture. Many times, as IT practitioners, it seems like we are speaking a language but then when we speak to each other we are also speaking a different language. And what we really saw a need for in the justice arena and in the information sharing arena just in general, was the need for standards and standardization and the Global Reference Architecture really provided that. One of the building blocks for that is called The National Information Exchange model and that is basically the vocabulary that we use to talk to each other. When we’re defining what an offender is, an offender obviously has a first name, a last name, an address that they are going from, an address they are going to and what the National Information Exchange model allows us to do is to package these up into, the language its built on it is called XML, some of the tech people out there might know that but it allows us to package this up and allows us to basically speak the same language.

So if computer A and computer B are talking to each other, they are both speaking with the same language and same vocabulary and what you can do with this is, for example, right now we are using this specific exchange for offender transfer notifications. However, if you wanted to use this same information in a different way you wouldn’t need to go and reprogram everything, you can say, “Hey, we have this offender transfer profile that we have developed here how else can we use it? Would we like to use it to create more statistics? Would we like to use this to, you know, for a web portal so people can go search around and see who is moving into their neighborhood, things like that?” When you use NIEM and you use the Global Reference Architecture the whole purpose of it is to reduce cost and to take one exchange that you write and make it applicable for multiple purposes. That way every time we need to do something new in IT we are not going back and asking for more money to write something new. So BJA has been very instrumental in leadership and developing the Global Reference Architecture and that was the building blocks for the exchange that we have developed here.

LEONARD SIPES: But that has always been the problem for SEARCH across the board, because you know, you are dealing with 50 states and in some of our information systems that we have created, it goes way beyond 50 states. It goes into every law enforcement agency, every parole and probation agency. So there has to be an architecture that is common to almost every jurisdiction out there and that they understand and can be properly maintained so the entire country can talk to each other instantaneously if necessary. I mean that is the heart and soul behind SEARCH, I would imagine throughout the decades, is building those architectures that work from one criminal justice agency to another.

YOGESH CHAWLA: Absolutely, absolutely, and that is really instrumental here. And you know a couple of things I want to point out. I just want to give the listeners here a concrete example of what we are talking about. When we’re exchanging this information, this information all goes over the internet so there is a certain level of security that we need. Obviously we want to use encryption so anything that goes across the wire, no one can read it. You know we don’t want, you know if you read about a lot of these credit card breaches and what not, you know a lot of this encrypted information gets out there. The other thing we want to do is we want to digitally sign every message so if somebody takes one little piece of the message, they try to change the offenders name or the risk profile, that message would get rejected. The other thing we do is we put a time stamp on a message so it is only valid for a very short period of time. Now if you look at these requirements that we have right here, trying to get everyone to decide on how to program these specific things would be very difficult to do unless we had a reference architecture. So the Reference Architecture provides us guidance and says hey, “If you want to time stamp your messages, this is how you would want to do it. If you want to encrypt your messages this is how you would do it. If you want to sign your messages this is how you would do it.”

LEONARD SIPES: got it.

YOGESH CHAWLA: And the nice thing about it, it’s built on already existing IT standards. So it provides us a clearing house, a place where we can look to say, “Okay here are our requirements. How do we do this in the justice arena?”

LEONARD SIPES: Adam so you are pilot testing this in the state of New York how is that pilot test been going

ADAM MATZ: The pilot test has been great. We implemented it, I believe it was September of last year, so September 2013. We only have had a few maybe technical hiccups but very minor little issues and basically it’s been automated for practically a year. We have been keeping tabs on basically how many notifications would go to other states if they were connected. So we have some data on that as well it sort of helps us priorities. One thing I want to mention too, with that pilot, in that we did do just a few small interviews with a couple of different jurisdictions in New York to kind of get a sense of how is the information is used, is it helpful and one of the things I will note is that most folks agree pretty unanimously that the information is great, it’s helpful. We mentioned a little bit about local partnerships and information being shared. Now in some cases that’s true. There is some of this information being shared already. What’s kind of interesting though, is from the comments I got, a lot of times that information was isolated to just that jurisdiction. What they like about this notification is they get information about people going across the state. Not only that, they get a little bit more information. So this information exchange includes pictures with it. Those are types of extra elements that they are not getting already at the local level. So not only is it great nationally but also builds on any sort of local information sharing.

LEONARD SIPES: And it’s important, again, because what we are talking about is a) expanding this from New York to every other states through, I am assuming, funding from the Bureau of Justice Assistance and the US Department of Justice which is right up the street from me, and the possibility of using this for other endeavors, correct ? Or have we gone that far?

YOGESH CHAWLA: We’re currently in talks with four or five states right now who are really excited about this. And you know and when we brought up the existing pilot and the level of effort [INDISCERNIBLE 00:25:07] a lot of the states are really happy to hear that. Based off the work that we have done in New York we can basically just take what we have in New York and basically just drop it onto their server and they should be able to connect it at a very low cost and that allows us to scale the grant money that we have left as well and that was one of the advantages of using the Global Reference Architecture. So if there are any listeners out there who are working in local law enforcement or who work at a fusion center or are working in information sharing in a state you are looking for a very simple project, a very easy win and a very easy way to provide additional information to your local law enforcement for public safety, this would be a really good exchange at looking at joining since the cost is so low and since you can see results so quickly.

LEONARD SIPES: Well, I would image in terms of any information sharing across state lines, that they would automatically go to SEARCH considering the fact that SEARCH has been around for a decade. What else could the system is used for?

ADAM MATZ: Yeah, just to build on that a little bit. The Interstate Compact actually, right now the focus is obviously sharing information with law enforcement but the Interstate Compact may find other uses for this or other means of sharing information with other organizations like the courts and so on and so forth. So there might be more application for this for the Interstate Compact than what we are currently using it now even though our focus is fairly specific at the moment.

LEONARD SIPES: Uh huh. But I mean the idea of people at a, I’m sorry I don’t know how else to put it, at a certain risk level – I know we are not using an objective risk instrument to judge risk, but if you are transferring, if a person is transferred from Nabraska to Maryland and the person has a homicide charge, that sort of person is something that the State of Maryland is going to want to know about.

ADAM MATZ: Exactly, yes.

LEONARD SIPES: Okay, so the idea here is that instead of just going to Baltimore and Baltimore and the Maryland Division of Parole and Probation sharing that with Baltimore police well that offender can easily go across state, I mean county lines, four or five counties away and so that is the beauty of not just local information sharing between local police and local parole and probation officers, that is the beauty of sharing of it through the fusion center so the entire state is notified that George Smith, who was convicted of homicide but now he is going to be supervised in the state of Maryland – and we do want to do this by the way, for the casual person listening to this we do want people to go through the Interstate Compact and be transferred from one state to the other because we don’t want that person taking off on their own. We do want that person, if that person has a legitimate reason to be in that other state for family or for job or for whatever reason, if they have a legitimate reason for being in that other state we want them supervised. Thus the Interstate Compact, right?

ADAM MATZ: Yeah that’s right and the other really nice thing about the way that this exchange is set up and the information is being shared is that along with each of those individuals, the information and it’s just the basic information about who they are and where they are located and what they, you know if there is gang affiliation and those kind of things; it doesn’t include all their background. It doesn’t include that. It is just very specific you know. Here is an individual who is coming in and here is where they are going. And it also includes the contact information for the supervising officer, if that’s a probation or parole officer which is great.

LEONARD SIPES: So they can get the information they need because if a county, I am going to use the state of Maryland again, if a county three counties away from Baltimore City where that person is going to live suddenly has, if a sex offender has been transferred and suddenly starts getting sex offender sort of crimes and they have no leads, maybe a call to that parole and probation agent asking for information about that person and does he have any contact with my particular county, may be a good call.

ADAM MATZ: Yeah, exactly. And that’s exactly what we are hoping that this exchange will do. It will make folks aware, so obviously increase situational awareness, but we really want to encourage that dialogue.

LEONARD SIPES: And dialogue is the heart and soul in terms of the exchange of information between law enforcement and corrections and parole and probation and you have got about five seconds. Right?

YOGESH CHAWLA: Yeah great and what we are really looking to do is just to get additional fusion centers and additional states connected. So once again if you represent a state and you would like to get this information, please go ahead and get in touch with us at either search.org or appa-net.org as well.

LEONARD SIPES: Okay Yogesh, you’ve got the final word. Ladies and gentlemen we are doing a show today on information sharing between parole and probation corrections and law enforcement. Adam Matz and Yogesh Chawla has been by our microphones. We really appreciate both of you being here. Ladies and gentlemen we really appreciate you listening to DC Public Safety. We appreciate your comments, we even appreciate you criticisms and we want everybody to have themselves a very pleasant day.

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Filed Under: Interagency Cooperation, Parole and Probation, Police, Probation Tagged With: , , ,
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